Medical Supply Inventory Specialist

Partners in Home Care; Missoula (MT); On-site; USD 42,000 - 52,000; Full time

Job summary

Partners in Home Care is seeking an Medical Supply Inventory Specialist to manage and track medical supplies, equipment, and inventory across locations. The role supports clinical and administrative teams by ensuring stock accuracy, timely ordering, and compliant storage.

Responsibilities include receiving, stocking, auditing, forecasting usage, and coordinating with vendors. The position is on-site in Missoula, MT, with a Monday–Friday schedule and full-time hours.

Qualifications

• High school diploma or equivalent required.
• Associate degree in logistics, supply chain, healthcare administration, or related field preferred.
• 1–3 years in inventory, supply chain, or healthcare materials management preferred.
• Knowledge of medical supplies and healthcare logistics preferred.

Responsibilities

• Maintain accurate inventory levels of medical supplies, equipment, and consumables.
• Receive, inspect, stock, and distribute supplies across locations.
• Monitor usage trends and forecast supply needs.
• Place and track purchase orders with vendors and suppliers.
• Conduct regular inventory audits and cycle counts.
• Manage expiration dates and rotate stock using FIFO.
• Ensure proper storage, handling, and labeling of supplies.
• Prepare clinician trunk stock and monitor usage.
• Maintain cleanliness and organization of storage areas.
• Track and report damaged, expired, or obsolete items.
• Ensure regulatory compliance, infection control, and safety guidelines.
• Maintain documentation in inventory management systems.
• Collaborate with nursing, clinical, and operations staff to meet needs.
• Support emergency preparedness and disaster supply planning.
• Assist with cost control and waste reduction initiatives.

Skills

Attention to detail

Inventory management

Microsoft Office

Communication skills

Education

High school diploma

Associate degree in logistics

Tools

Inventory management software

Microsoft Excel

Microsoft Word

Outlook

Job description

Summary

The Medical Supply Inventory Specialist is responsible for managing, tracking, and maintaining medical supplies, equipment, and inventory levels to ensure uninterrupted patient care and operational efficiency. This role supports clinical and administrative teams by ensuring accurate stock levels, proper storage, timely ordering, and regulatory compliance.

Location

On-Site in Missoula, MT

Schedule

Monday - Friday 8:00am-5:00pm

FTE

1.0 Full-Time

Key Responsibilities

• Maintain accurate inventory levels of medical supplies, equipment, and consumables.
• Receive, inspect, stock, and distribute medical supplies throughout the agency’s supply locations.
• Monitor inventory usage trends and forecast supply needs.
• Place and track purchase orders; coordinate with vendors and suppliers.
• Perform regular inventory audits and cycle counts to ensure accuracy.
• Manage expiration dates and rotate stock using FIFO (First-In, First-Out) practices.
• Ensure proper storage, handling, and labeling of all medical supplies.
• Preparing clinician’s trunk stock and monitoring of usage.
• Maintain cleanliness and organization of supply storage areas.
• Track and report damaged, expired, or obsolete items.
• Ensure compliance with regulatory standards, infection control policies, and safety guidelines.
• Maintain accurate documentation and inventory records in inventory management systems.
• Collaborate with nursing, clinical, and operations staff to meet supply needs.
• Support emergency preparedness and disaster supply planning.
• Assist with cost control and waste reduction initiatives.

Required Qualifications

• High school diploma or equivalent required
• Associate degree in logistics, supply chain, healthcare administration, or related field preferred
• 1–3 years of experience in inventory, supply chain, or healthcare materials management preferred
• Knowledge of medical supplies, equipment, and healthcare logistics preferred

Required Skills & Competencies

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in inventory management software and Microsoft Office (Excel, Word, Outlook)
• Strong communication and interpersonal skills
• Basic understanding of healthcare compliance and infection control standards
• Ability to lift and transport supplies (typically up to 50 lbs)
• Problem-solving and analytical skills

Preferred Certifications (Optional)

• Certified Materials & Resource Professional (CMRP)
• Certified Supply Chain Professional (CSCP)
  
• Lean or Six Sigma training

Why You’ll Love Working With Us

• Flexible scheduling and generous paid time off to support work-life balance!
• Comprehensive benefits including Medical, Dental, Vision, and Supplemental Insurance -Beginning the first of the month following your start date. No months of waiting!
• 401(k) with company match up to 5%
• Company-paid life insurance
• Tuition reimbursement and annual training budget
• Employee Assistance Program (EAP)
• Additional perks including legal services, ID protection, pet insurance, and financial wellness programs
• Deliver care where it matters most at home
• Enjoy professional autonomy with the support of a collaborative interdisciplinary team