Medical Staff Coordinator (Administrative)

Marinclinic; Novato (CA); On-site; USD 37,000 - 43,000; Full time

Job summary

Marin Community Clinics in Novato seeks a temporary Medical Staff Coordinator to manage provider schedules and payroll workflows onsite. The role supports medical, behavioral health and dental staffing, ensuring adequate clinic coverage and timely shift publishing.

Requirements include a high school diploma, with preference for a bachelor’s or higher. Experience in healthcare coordination, strong organizational skills, and proficiency in Epic and Microsoft Office are expected.

Qualifications

• High School Diploma is required.
• Bachelor’s Degree or some college is preferred or equivalent experience.
• 2+ years in a similar health care coordination or administrative role.

Responsibilities

• Manage Epic system: open schedules, create visit templates, and block shifts as needed.
• Track and manage provider schedules to prepare and complete payroll.
• Maintain minimal provider staffing at clinics.
• Staff, create and publish Saturday clinic schedule.
• Create and publish Adult After-Hours rotation.
• Publish MCC’s pediatric hospital rounds schedule monthly.
• Collaborate with clinic leadership on scheduling and administrative needs.
• Coordinate coverage for dental providers as necessary.
• Other duties as assigned by Director of Patient Engagement Services.

Skills

Communication skills

Attention to detail

Multitasking

Prioritization

Education

High School Diploma

Bachelor’s Degree or some college

Tools

OCHIN-Epic

Microsoft Outlook

Microsoft Office

Job description

Overview

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The temporary Medical Staff Coordinator (Provider Staff Coordinator) reports directly to Provider Staff Coordination Supervisor. The temporary Provider Staff Coordinator is responsible for maintaining all providers (Medical, BH & Dental) work schedules, including timecard record keeping and other related projects as assigned.

• Temporary position for 3 to 6 months.
• Location: Novato, California (onsite)
• Work schedule: Monday through Friday, 8:00am to 5:00pm.

Responsibilities

Manage the use of the Epic system including, but not limited to: Opening schedules, creating visit templates, blocking shifts as necessary.

Track and manage provider’s schedules to adequately prepare and complete payroll.

Track and maintain minimal provider staffing at clinics.

Staff, create and publish Saturday clinic schedule.

Create and publish Adult After-Hours rotation.

Create and distribute MCC’s pediatric hospital rounds schedule on a monthly basis.

Work closely with Clinic leadership to track and manage schedules and Clinic administrative needs.

Continuously assess dental provider coverage needs and coordinate coverage as necessary.

Other duties as assigned by Director of Patient Engagement Services.

Qualifications

High School Diploma is required.

Bachelor’s Degree or some college is preferred or equivalent experience.

2 plus years of experience in a similar role such as coordinator for a health care facility or experience as a secretary, administrative assistant, customer service or equivalent experience.

Proficient with Microsoft Outlook (Calendar, Email, and Contacts), Microsoft Office (Word, Excel, Access, Power Point, and Publisher) and has the ability to learn other software and databases as requested.

Experience with OCHIN-Epic preferred, but not required.

Required Skills and Abilities

Demonstrated ability to communicate effectively and professionally in writing and orally.

Requires high level of initiative, attention to detail and the ability to follow-through on assignments to completion.

Excellent judgment to alert Supervisor/Director of Support Services of any matters requiring immediate attention.

Demonstrated ability to handle multiple, competing and varied tasks and manage the flow of work successfully.

Ability to prioritize assignments and as needed to communicate with the Directors to ascertain priorities.

Demonstrated ability to perform according to standard business practices including administration tasks, postal and electronic mailing, and filing.

Physical Requirements

Fulfill Immunization and fit for duty regulatory requirements.

Work in front of the computer for long periods of time.

Occasional lifting of documents or supplies up to 20 lbs.

Benefits:

Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits.

Marin Community Clinics is an Equal Employment Opportunity Employer.

Min

USD $26.78/Hr.

Max

USD $31.33/Hr.