Medical Staff Coordinator

washingtonhospital; Fremont (CA); On-site; USD 50,000 - 73,000; Full time

Job summary

Washington Hospital is seeking a Medical Staff Coordinator to assist the Medical Staff Services Director/Manager. You will coordinate activities, perform credentialing tasks, maintain records, and support meetings with physicians and hospital leadership.

Requirements include a high school diploma, 2+ years in a medical staff coordination role, and strong communication skills. Proficiency in MS Word, Excel, and PowerPoint is expected; flexibility for early/late meetings is needed.

Qualifications

• Requires 2+ years as Medical Staff Coordinator or equivalent.
• Experience with credentialing, peer review, and Joint Commission standards.
• Strong written and verbal communication; highly organized.
• Familiar with database structures and report-writing.
• Able to attend early morning, evening, and weekend meetings.

Responsibilities

• Provide support meeting documentation.
• Perform credentialing functions (initial applications, temp/privileges, reappointments, proctoring, credentials reporting, resignations and LOAs) as needed.
• Coordinate work of Medical Staff officers and committees.
• Facilitate coordination of standing, ad hoc and special meetings with other staff office personnel.
• Oversee meeting room scheduling; coordinate with Food Services, IS and Facility Services.
• Maintain database, filing, and current credentials with regular updates.
• Oversee the expiration process ensuring monthly reporting and data dissemination.
• Answer phones for the Medical Staff Office and assist with projects (e.g., Board Certification tracking).
• Respond to questions on bylaws, rules & regulations during meetings and support revisions.

Skills

independent decision making

problem solving

letters/memorandums/documents

organized and detail oriented

oral and written communication

organize complex processes

confidentiality

self-directed with interruptions

flexible schedule attendance

MS Word Excel PowerPoint

database structure and report-writing

Education

High school diploma or equivalent

Some college or business school

CPMSM or CPCS NAMSS certification preferred

Tools

MS Word

Excel

PowerPoint

database/report-writing

Job description

Salary Range: $36.54 - $52.88

Assists the Department's Director/Manager in the coordination of Medical Staff activities. Provides functional guidance to assist the Medical Staff, Administration, and Board of Directors in adhering to Bylaws, Rules & Regulations, and regulatory agencies. Coordinates Medical Staff activities for assigned meetings and credentialing functions. In addition to performing the essential functions listed below, may also be assigned other duties as required.

Reports to: Medical Staff Services Director/Manager

• High school diploma or equivalent required. Some college or business school desired.
• A minimum of two years’ experience as a Medical Staff Coordinator or hold a position of equivalent experience. Acute care setting preferred.
• Minute-taking experience is required.
• Must understand the Medical Staff organizational structure and have a working knowledge of credentialing, peer review, proctoring, Joint Commission standards, and State and Federal requirements related to medical staff.
• CPMSM or CPCS certification by NAMSS preferred upon hire. Must possess the following skills:
  • independent decision making/problem solving skills
  • ability to compose letters/memorandums/documents
  • highly organized and detail-oriented with excellent oral and written communication skills
  • organize complex processes
  • maintain confidentiality of information
  • ability to work independently and effectively with frequent interruptions
  • adapt to flexible work schedules, such as attending early morning, evening, and weekend meetings
  • strong computer skills including proficiency in MS Word, Excel and PowerPoint
  • familiarity with database structure and report-writing

• 1. The Medical Staff Coordinator is responsible for providing the support meeting documentation.
• 2. Perform credentialing functions (including but not limited to initial
• 3. applications, temporary/additional privileges, reappointments, proctoring, credentials reporting, resignations and LOAs) on an as needed basis
• 4. Manage numerous details in coordinating work of various Medical Staff officers and committees within the department and externally
• 5. Facilitates the coordination of assigned medical staff standing, ad hoc and special committee meetings with the support of other Medical Staff Office personnel.
• 6. Ensures oversight of the meeting room schedule for the Medical Staff meetings; interacts with Food Services, Information Systems, and Facility Services to ensure coordination for setup of meetings and events is established.
• 7. Maintenance of database, filing, and current credentials. Verify filing and data entry are updated weekly or more often as needed.
• 8. Oversight of the expiration process to ensure reports are initiated and acted upon monthly, such as data collected, updated, filed, and disseminated. Assist with processing information as needed.
• 9. Answer telephones for the Medical Staff Office and assist with specific medical staff projects as needed, such as Board Certification tracking, meeting attendance tracking, dues management, document updates, hearing participation, and accreditation report support.
• 10. Has current working knowledge of medical staff bylaws, rules and regulations, policies and procedures, Joint Commission and IMQ/CMA Standards, and can respond to questions regarding those items during committee meetings and assist in the ongoing revision of such.