Medical Secretary

Performance Pediatrics; Totowa (NJ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Performance Pediatrics is seeking a part-time Office Administrator to support a busy pediatric therapy practice in New Jersey. You will greet patients, schedule appointments, verify insurance, and handle front desk tasks with warmth and professionalism.

Join a compassionate team that places confidentiality, communication, and organization at the forefront. The role offers flexible scheduling and opportunities to grow within the company in a healthcare setting.

Qualifications

• Previous experience in a medical office or administrative role preferred.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational abilities and multitasking.

Responsibilities

• Greet patients and families with professionalism and warmth
• Answer phones, schedule appointments, and manage calendars
• Handle patient check-in/check-out, insurance verifications, and basic billing tasks
• Maintain accurate and organized digital and paper records
• Assist therapists and management with administrative needs
• Ensure cleanliness and organization of the front office and waiting area
• Handle email communications and supply ordering

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

HIPAA compliance

Team player

Tools

Google Workspace

Microsoft Office

Job description

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

We are a busy and compassionate pediatric therapy practice offering OT, PT, ST and ABA services for children ages 0-21yrs. Our goal is to create a welcoming and supportive environment for our clients and staff. We are currently seeking a part-time Office Administrator to help keep our front office running smoothly and efficiently.

Responsibilities:

• Greet patients and families with professionalism and warmth
• Answer phones, schedule appointments, and manage calendars.
• Handle patient check-in/check-out, insurance verifications, and basic billing tasks
• Maintain accurate and organized digital and paper records
• Assist therapists and management with administrative needs
• Ensure cleanliness and organization of the front office and waiting area
• Handle email communications and supply ordering

Qualifications:

• Previous experience in a medical office or administrative role preferred
• Excellent communication and interpersonal skills
• Proficiency with office software (Google Workspace, Microsoft Office, etc.)
• Detail-oriented with strong organizational and multitasking abilities
• Friendly, professional demeanor and a team player attitude
• Ability to maintain patient confidentiality (HIPAA compliance)

Why Join Us?

• Supportive, team-oriented environment
• Opportunity to grow within the company
• Family Friendly atmosphere
• Make a meaningful impact in a healthcare setting