Medical Secretary

Vaco by Highspring; Newton (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Boston seeks a Medical Secretary to support patient care and administrative tasks. In this role, you will assist with patient communications, manage records, and ensure efficient office operations. Ideal candidates will possess a background in medical administration and strong organizational skills.

Qualifications

• Proven experience as a medical secretary or similar administrative position.
• Experience processing insurance claims.
• Knowledge of medical regulations and office procedures.

Responsibilities

• Assist patients by receiving and directing them as needed.
• Type medical documents, maintain patient records, and manage office communications.
• Schedule appointments and assist with processing insurance claims.

Skills

Knowledge of medical terminology

Familiarity with basic bookkeeping

Organizational skills

Multitasking skills

Patience

Discretion

Education

High school diploma

Additional training in Medical Administration

Tools

MS Office

EHR systems

Job description

Vaco Boston has partnered with our client to help fill a Medical Secretaryrole.

Must be up-to-date on vaccines

Responsibilities

• Receive and assist patients as needed

Type medical documents (e.g. physician dictations and patient charts)

Maintain detailed patient and medical records

Manage office communications (e.g. phone, correspondence)

Schedule medical appointments

Work with insurance companies to process claims

Process invoices, bills and payments

Ensure confidentiality of sensitive information

Requirements and skills

Proven experience as a medical secretary or similar administrative position

Knowledge of medical terminology, regulations and medical office procedures; knowledge of medical coding is strongly desired

Experience processing insurance claims

Familiarity with basic bookkeeping

Knowledge of MS Office, databases and EHR systems

Patience and discretion

Organizational and multitasking skills

High school diploma; additional training in Medical Administration is a plus

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.