Medical Residency Program Coordinator IV

ULSA University of Louisville; United States; On-site; USD 30,000 - 45,000; Full time

Job summary

The University of Louisville is seeking a Medical Residency Program Coordinator IV to support the General Surgery Residency and its fellowships. The role involves coordinating complex education programs, ensuring compliance with GME policies, and serving as a liaison among residents, faculty and external institutions.

The candidate will assist in data collection across multiple platforms (AMA, ACGME, NRMP) and support scheduling, evaluations and credentialing activities.

Qualifications

• Bachelor's degree in a related field or an equivalent combination of education and experience.
• Strong interpersonal and organizational skills are required for frequent communication between staff, residents, prospective students/residents and medical faculty.
• Experience coordinating residency/fellowship programs is preferred.

Responsibilities

• Assist Program Directors and the core Coordinator of the General Surgery Residency Program with tasks for the surgery training programs.
• Coordinate the Surgical Critical Care and Acute Care Surgery Fellowship Programs.
• Assist faculty and fellows with ACGME/AAST requirements and fellowship operations.
• Serve as liaison among residents/fellows, departments, attending physicians, administration and external institutions.
• Communicate directives from Program Director and GME Office regarding policies and procedures.
• Assist in organizing educational activities for incoming and current residents/fellows.
• Assist with processing new and graduating residents/fellows.
• Maintain routine collection of data for AMA, ACGME, NRMP and other reporting platforms.
• Help implement rotation schedules and distribution for residents/fellows, including rural rotations.
• Assist in managing the pager system and monitoring conference attendance.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Bachelor's degree in related field

Job description

Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R109695 Minimum Requirements: Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly) Position Description: The Medical Residency Program Coordinator IV at the University of Louisville is a vital assistant to the facilitator of the Hiram C. Polk, Jr. MD, Department of Surgery, General Surgery Residency Graduate Medical Education training program, including aspects of application tracking, residency matching, data collection, reporting and other data collection and reporting platforms. Strong interpersonal skills are required as this role will frequently communicate between staff, residents, perspective students/residents and medical faculty, both within and outside the Department of Surgery. Additionally, this position will coordinate the critical care surgical fellowship and the newly accredited acute care surgery fellowship. A strong organizational mindset, collaborative work ethic, and attention to detail and necessary skills for the successful incumbent. The position coordinates regularly with the General Surgery Residency Coordinator positions to ensure compliance with Graduate Medical Education (GME) policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist Program Directors and the core Coordinator of the General Surgery Residency Program regarding tasks for the surgery training programs.
• Coordinate the Surgical Critical Care and Acute Care Surgery Fellowship Programs.
• Assist program faculty and fellows as needed as it pertains to the ACGME/AAST requirements and functioning of the fellowship.
• Assist and coordinate in functioning as a liaison between residents/fellows, departments, attending physicians, administration and outside institutions.
• Communicate directives from the Program Director, Graduate Medical Education Office, Chief Administrative Resident regarding policies, procedures, and other important information relating to the residency/fellowship program.
• Assist in arrangement and organization of educational activities of the program for incoming and current residents/fellows.
• Assist with processing new and graduating residents/fellows.
• Assist and maintain with routine collection of computer data for the AMA, ACGME, RRC, ERAS/SAFAS, NRMP and FRIEDA.
• Assist core Coordinator and Administrative Chief resident with the implementation of the surgery/fellowship rotation schedule, revisions and distribution and process documentation for residents to participate in rural rotations.
• Assist with management and troubleshoot pager system.
• Assist in monitoring conference attendance for grand rounds/conferences/visiting professorships on a bi-monthly basis.
• Coordinate with fellows in organizing Critical Care/Acute Care Surgery Fellowship didactic schedule and sign-in sheets.
• Support and assist in management of the MedHub Management Program Suite or similar system for electronic evaluations, work hours, and personal information on residents/fellows.
• Assist with coordination, compilation and ongoing preparation for the ACGME Accreditation Site Visit.
• Assist with coordination, compilation, and preparation of the Annual Program Evaluation (APE), as well as pertinent program information for review of the Graduate Medical Education to ensure program accreditation.
• Assist in revising, producing and distributing the Surgical Resident Manual and well as the SCC/ACS Manual.
• Assist all Graduate Medical Education (GME) residency/fellowship staff in the production or completion of ACGME training verification and credentialling paperwork for both former and incoming residents/fellows.
• Serve as liaison to coordinate and proctor the Fundamentals of Endoscopic Surgery (FES) and Fundamentals of Laparoscopic Surgery (FLS) exams for the SAGES certified University of Louisville Test Center.

PREFERRED QUALIFICATIONS

National certification by the Training Administers of Graduate Medical Education (TAGME) or four years' work experience in the surgical field.

Target Compensation Maximum: $32.98 Target Compensation Minimum: $21.99 Compensation will be commensurate to candidate experience.

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone]. The University of Louisville is committed to being a great place to work, learn and invest. It is a place where you will thrive in a community of inclusivity, cultivate your innovative power and work where you’ll discover your purpose. Join the Cardinal Family today. Learn more about the University at our About Us page.