Medical Records Technician - Extra-Help Medical Records Technician

County of Merced; Los Banos (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Merced County is seeking a clerical professional for a position in Los Banos to support medical records, transcription, and data management. Responsibilities include chart auditing, transcription of psychiatric reports, and preparation of reports for local, state, and federal agencies.

Strong typing and confidentiality are essential. The role requires one year of medical clerical experience or substitution with medical terminology coursework, with additional experience in a hospital or

Qualifications

• One year of clerical experience in a medical field is required (course in medical terminology may substitute for six months).
• Transcription experience in a hospital or psychiatric facility is desirable.

Responsibilities

• Chart auditing for Federal and State regulations.
• Event monitoring and group card monitoring for billing control purposes.
• Transcribe medical reports including psychiatric evaluations and psychometric testing.
• Type statistical reports and prepare correspondence for agencies.
• Schedule appointments and assist with releases of information forms.
• Update and maintain database files and prepare reports.

Skills

Medical terminology

Typing 45 wpm

Communication skills

Tools

Dictation equipment

Job description

Please Note: This recruitment is to establish a list to fill positions in Los Banos.

This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $23.04 per hour.

Duties may include, but are not limited to, the following:

• Chart auditing for Federal and State regulations.
• Event monitoring and group card monitoring for billing control purposes.
• Set-up and maintain charts and emergency services reports.
• Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports.
• Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment.
• Types statistical reports and prepares correspondence for local, state, and federal agencies.
• May audit for Utilization Review control.
• Records, processes, and distributes finished material to appropriate parties.
• Prepares correspondence for word processing and proofreads copy for errors.
• Schedules appointments for clients and assists them with releases of information forms.
• Prepares a variety of reports, working with various computer systems and software programs.
• Updates and maintains database files on computers.
• Performs a variety of moderate to complex office support assignments.
• Serves as a backup for the clinic's front desk area and/or Healthcare Facility Telephone Systems Operator as needed.

Experience:

One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.)

Desirable Experience:

Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties.

Typing Skills:

Type at a corrected rate of 45 words per minute from clear copy.

• Operate a personal computer and other office equipment.
• Assemble, abstract and code information from patient medical records.
• Communicate effectively with others in person and over the telephone.
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
• Perform job duties under stressful conditions.
• Respond appropriately to situations.
• Maintain confidential information in accordance with legal standards and/or County regulations.
• Frequent use of depth perception, peripheral vision and color perception.
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
• Sit, stand, or walk for extended periods.
• Kneel, bend, twist, squat, balance and crawl.
• Frequent use of hand-eye coordination.
• Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds.
• Normal dexterity, frequent holding and grasping.
• Regular attendance is an essential function.

Knowledge of:

• Extensive psychiatric terminology and medical terminology.
• Medical specialties, psychiatry, brand and generic drugs.
• Filing and information maintenance systems.
• Automated computer equipment and related applications software.
• Modern office methods, practices, procedures, and equipment.
• Mathematics and proper English usage, spelling, grammar and punctuation.
• Coding and classification systems used in the preparation of Mental Health or Health records and reports.
• Confidentiality requirements of the Welfare and Institutions Code.
• The Utilization Review Process.
• Business and professional relationships and ethics within the Mental Health or Health System.
• Purpose and use of medical records and charts.
• Laws, rules and regulations pertaining to medical records.

Ability to:

• Transcribe psychiatric reports at an acceptable rate of speed without frequent reference to a medical directory.
• Understand and use medical/psychiatric symbols, terminology and reference books and materials.
• Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment.
• Take responsibility and exercise good judgment in recognizing scope of authority.
• Audit for Utilization Review control.
• Coordinate documentation of billable services with billing procedures.
• Prepare concise and accurate records/reports utilizing a personal computer and software programs.
• Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work.
• Recognize and extract pertinent medical information from forms, charts and other documents.
• Perform general clerical work and develop program specific office procedures and methods.

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