Medical Records Technician - Extra-Help Medical Records Technician

Merced County; Los Banos (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Merced County in Los Banos is seeking qualified clerical staff for a medical records position. Duties include chart auditing, transcription of psychiatric reports, data entry and maintaining confidential medical records across multiple systems.

This position supports full-time and extra-help roles, with duties including front desk backup and routine office tasks. One year of clerical experience in a medical field and a 45 wpm typing speed are preferred for applicants.

Qualifications

• Experience with medical terminology is essential.
• Transcription experience in a medical setting is preferred.
• Accurate data entry and handling of confidential information are required.

Responsibilities

• Chart auditing for Federal and State regulations.
• Transcribe medical reports including psychiatric evaluations and testing.
• Type reports and prepare correspondence for agencies.
• Maintain and update database files and electronic records.
• Back up clinic front desk and phone system as needed.

Skills

Medical terminology

Transcription

Data entry

Education

No formal degree required; clerical experience acceptable

Job description

Please Note: This recruitment is to establish a list to fill positions in Los Banos.

This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $23.04 per hour.

Duties may include, but are not limited to, the following:

• Chart auditing for Federal and State regulations.
• Event monitoring and group card monitoring for billing control purposes.
• Set-up and maintain charts and emergency services reports.
• Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports.
• Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment.
• Types statistical reports and prepares correspondence for local, state, and federal agencies.
• May audit for Utilization Review control.
• Records, processes, and distributes finished material to appropriate parties.
• Prepares correspondence for word processing and proofreads copy for errors.
• Schedules appointments for clients and assists them with releases of information forms.
• Prepares a variety of reports, working with various computer systems and software programs.
• Updates and maintains database files on computers.
• Performs a variety of moderate to complex office support assignments.
• Serves as a backup for the clinic's front desk area and/or Healthcare Facility Telephone Systems Operator as needed.

Experience:

One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.)

Desirable Experience:

Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties.

Typing Skills:

Type at a corrected rate of 45 words per minute from clear copy.

• Operate a personal computer and other office equipment.
• Assemble, abstract and code information from patient medical records.
• Communicate effectively with others in person and over the telephone.
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
• Perform job duties under stressful conditions.
• Respond appropriately to situations.
• Maintain confidential information in accordance with legal standards and/or County regulations.
• Frequent use of depth perception, peripheral vision and color perception.
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
• Sit, stand, or walk for extended periods.
• Kneel, bend, twist, squat, balance and crawl.
• Frequent use of hand-eye coordination.
• Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds.
• Normal dexterity, frequent holding and grasping.
• Regular attendance is an essential function.

Knowledge of:

• Extensive psychiatric terminology and medical terminology.
• Medical specialties, psychiatry, brand and generic drugs.
• Filing and information maintenance systems.
• Automated computer equipment and related applications software.
• Modern office methods, practices, procedures, and equipment.
• Mathematics and proper English usage, spelling, grammar and punctuation.
• Coding and classification systems used in the preparation of Mental Health or Health records and reports.
• Confidentiality requirements of the Welfare and Institutions Code.
• The Utilization Review Process.
• Business and professional relationships and ethics within the Mental Health or Health System.
• Purpose and use of medical records and charts.
• Laws, rules and regulations pertaining to medical records.

Ability to:

• Transcribe psychiatric reports at an acceptable rate of speed without frequent reference to a medical directory.
• Understand and use medical/psychiatric symbols, terminology and reference books and materials.
• Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment.
• Take responsibility and exercise good judgment in recognizing scope of authority.
• Audit for Utilization Review control.
• Coordinate documentation of billable services with billing procedures.
• Prepare concise and accurate records/reports utilizing a personal computer and software programs.
• Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work.
• Recognize and extract pertinent medical information from forms, charts and other documents.
• Perform general clerical work and develop program specific office procedures and methods.

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