Health Record Technician - Promotion/Transfer Opportunity

Mariposa County; California; On-site; USD 42,000 - 60,000; Full time

Job summary

Mariposa County is hiring a Health Record Technician within the Health Services Division of the Health and Human Services Agency. The role involves routine to moderately complex clerical tasks, medical record maintenance, patient reception, and managing confidential information in the electronic health record system.

Two years of clerical or medical record experience and a high school diploma or GED are required, with substitution options for relevant coursework.

Qualifications

• Two years of increasingly responsible clerical, administrative, or medical record maintenance experience.
• Working proficiency in computer use, including spreadsheet, e-mail, and data-based software.
• Extensive public contact and knowledge of medical terminology.

Responsibilities

• Updates and maintains client medical records in the electronic health record.
• Schedules, greets, and directs patients to appropriate medical staff and manages appointments.
• Ensures compliance with laws and regulations on medical record maintenance and release of information.
• Assists in transfer of protected health information to authorized providers and stakeholders.

Skills

Clerical skills

Public contact

Basic medical terminology

Education

High school diploma or GED

Tools

Electronic Health Records (EHR)

Spreadsheet software

Job description

There is currently one (1) Health Record Technician position availablewith in the Health Services Division of the Health and Human Services Agency.

Only Online Applications will be Accepted.

DEFINITION

Under general supervision, the Health Record Technician performs routine to moderately complex clerical, administrative, and health record maintenance; provides reception support for medical providers and offices within the Health Services Division; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

This position is part of the Health Record Technician series, and is assigned to health record maintenance. Under general supervision, incumbents provide clerical office support and perform health records maintenance assignments; working with medical providers and patient records while learning the principles of health data processing, including basic abstracting.

SUPERVISION RECEIVED AND EXERCISED

Receives direction and supervision from the Health Records Technician Supervisor. May receive lead direction/oversight from a Senior Health Record Technician.

This position does not exercise lead or supervisory responsibility.

EXAMPLES OF ESSENTIAL FUNCTIONS

• Performs a variety of routine to moderately complex clerical duties and administrative support to the operations of the assigned offices within Health Services.
• Updates and maintains client’s medical records and information in the electronic health record.
• Schedules, greets, and directs patients to appropriate medical staff and maintains appointment schedules.
• Interprets, applies and ensures that the laws, rules, and regulations concerning medical record maintenance are upheld.
• Assists in the transfer of protected health information to authorized healthcare providers and stakeholders.
• Monitor and assesses provider’s schedule to adhere to client’s program, medication availability, and personal information.
• Performs general administrative, data entry, and clerical tasks as required.
• Handles financial transactions and processes payments.
• May provide clerical support for committees and department meetings as assigned.
• Monitors stock and replenish office supplies.
• Oversees the availability and cleanliness of County vehicles assigned to the department.
• Performs related duties as assigned

Experience:

Two (2) years of increasingly responsible clerical, administrative, or medical record maintenance experience including assignments requiring a working proficiency in the use of a computer, using spreadsheet, e-mail, and data-based software, and extensive public contact.

Education:

High school diploma or GED equivalent.

Substitution:

Qualifying experience may be substituted with 30 semester units or 45 quarter units of relevant post-secondary education/college coursework on a year-for-year basis.

Additional Requirements

Possession of a valid California driver’s license. Under certain circumstances, Human Resources may accept a valid driver’s license from another state if the applicant acknowledges his/her intent to acquire a California driver’s license within three months by signing an acknowledgement form. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions pertaining to this or other essential functions of this classification.

EMPLOYMENT STANDARDS

Knowledge of:

• General clerical practices and procedures.
• Basic medical terminology.
• Pertinent federal, state, and local laws, regulations, and ordinances.
• County and department organization, policies, and procedures.
• Health information management systems, principles, and practices; including electronic health records, confidentiality, privacy, security, and release of information.
• Modern office practices and technology used in hospital and/or clinical settings.
• Basic business arithmetic.
• Telephone techniques.
• English usage, spelling, grammar and punctuation.
• Safe work practices.
• Public relations techniques.

Ability to:

• Interpret and apply federal, state, and local laws, regulations and ordinances.
• Organize and manage medical records, including filing, indexing, retrieving documents and digital files to ensure accuracy and completeness.
• Interpret and apply the use of medical terminology and data in evaluating, creating and auditing medical records.
• Understand and follow verbal and written instructions.
• Perform required mathematical computations with accuracy.
• Communicate clearly and concisely, both verbally and in writing.
• Use a computer effectively for communication and records management.
• Respond appropriately, effectively, and promptly to the needs of internal and external customers.
• Maintain the security and confidentiality of specified records, information and files, including following the rules and regulations relating to the retention and release of medical information to third parties.
• Safely operate office equipment.

TYPICAL WORKING CONDITIONS

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions within the working conditions. Work is performed in an office setting or other healthcare facilities with continuous contact with staff and the public. Possible outside exposure to various environmental conditions. Tasks may involve extended periods at a workstation and traveling to other County offices/locations.

TYPICAL PHYSICAL REQUIREMENTS

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Requires the ability to work at a desk for multiple hours and intermittently travel to and from locations internal and external to the primary work location. Must be able to move and reposition items up to ten pounds, use tools and controls, and operate office equipment. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Mariposa is an equal opportunity employer committed to an active and effective Equal Employment Opportunity Program. It is the stated policy of the County of Mariposa that all employees, officers, officials, applicants for employment, volunteers, contractors, unpaid interns, and recipients of services shall receive equal consideration and treatment in employment and services without regard to race, religion, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or any other basis protected by law.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The County of Mariposa makes reasonable accommodations for individuals with disabilities including an obligation to ensure that only the essential duties of the position are required to be performed. Individuals with disabilities requiring any accommodations in order to participate in the testing process must inform the Mariposa County Human Resources Office by calling [phone] or [e-mail]. Also, those applicants requiring such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process and/or perform the duties of the job for which they have applied.

EDUCATION DOCUMENTS

If you are using education to meet the minimum qualifications for this recruitment, you must attach your transcripts or a copy of your diploma/degree to your application. Unofficial transcripts and evaluations are accepted. Please redact birthdates and social security numbers.