Medical Records Supervisor - SCI Greene

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 41,000 - 50,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Medical Records Supervisor at SCI Greene to manage inmate health records and ensure accuracy. You will lead staff, oversee the records system, and ensure compliance with confidentiality rules and legal guidelines.

The role combines supervisory duties with hands-on record management, requires RHIT or RHIA certification (or eligibility) and the ability to obtain certification within 12 months.

Qualifications

• RHIT or RHIA certification, or eligibility via AHIMA RHIT/RHIA education program.
• Post-employment certification must be obtained within 12 months.

Responsibilities

• Staff supervision: assign and review tasks to ensure timely, accurate work.
• Record system management: oversee health record system and coding standards.
• Record handling: file, issue, and transfer records per confidentiality and legal guidelines.
• Quality review: check records for completeness and accuracy; refer issues.
• Statistical reporting: prepare morbidity, mortality and service utilization reports.
• Quality assurance participation: join the Medical Department QA committee to identify improvements.

Job description

Are you ready to bring your sharp eye for detail and proactive leadership to an essential supervisory position? As a Medical Records Supervisor for the State Correctional Institution (SCI) at Greene, you will take on a key role that supports staff and inmates through well-organized health information management. This position allows you to shape how medical records are handled and ensure the highest standards of accuracy. Your work will support better decision making and quality care across the institution. Step into a role where your leadership helps strengthen daily operations!

DESCRIPTION OF WORK

This position oversees the daily handling and long-term organization of inmate medical records to support smooth health care operations at SCI Greene. The role blends supervisory responsibilities with hands‑on record management tasks. As a Medical Records Supervisor, you will perform the following duties:

• Staff Supervision: Manage and review assignments for subordinate staff to ensure timely and accurate completion
• Record System Management: Organize and monitor the integrated health record system while applying coding standards and compliance requirements
• Record Handling: File, issue, and transfer records according to confidentiality rules and legal guidelines, including preparing records for transfers or legal proceedings
• Quality Review: Examine medical records for completeness and accuracy and refer inadequate entries to appropriate clinical staff
• Statistical Reporting: Prepare periodic reports on subjects such as morbidity, mortality, and utilization of services
• Quality Assurance Participation: Serve on the Medical Department Quality Assurance Committee and evaluate maintenance methods to identify improvements

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full‑time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Special Requirement:

• You must have possession of a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• If you meet the Special Requirement based on the eligibility option for the RHIT or RHIA certification, you must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirement is currently waived for this title.