Medical Records Specialist — HIPAA & EHR Expert

CAYA Collaborative Care; Bowling Green (KY); On-site; USD 34,000 - 48,000; Full time

Job summary

CAYA Collaborative Care in Bowling Green, KY seeks a Medical Records Coordinator to oversee daily operations of the Medical Records Department, ensuring accurate, timely, and confidential handling of patient health information within our behavioral health setting.

Responsibilities include processing releases of information, ROI requests, subpoenas, and audits; managing scanning, uploading, and maintenance of records in the EHR; training staff and ensuring HIPAA and 42 CFR Part 2 compliance,

Qualifications

• High school diploma or GED required.
• Associate degree preferred in Health Information Management, Healthcare Administration, or related field.
• Experience with an Electronic Health Record (EHR) system preferred.
• Working knowledge of HIPAA, 42 CFR Part 2, and confidentiality regulations.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Adobe Acrobat).

Responsibilities

• Coordinate daily workflow of the Medical Records Department.
• Process Releases of Information (ROI), records requests, and disclosures.
• Process subpoenas, legal requests, and audits as directed.
• Prepare client medical records for appointments and ensure completeness.
• Scan, upload, and maintain client records in the EHR.
• Maintain accuracy and confidentiality of PHI and HIPAA compliance.
• Assist with training new employees on records procedures.
• Provide consultation and guidance on medical records processes.

Skills

Attention to detail

Time management

Communication

Microsoft Office

EHR familiarity

Education

High school diploma or GED

Associate degree in Health Information Management or related field (preferred)

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

EHR systems

Job description

CAYA Collaborative Care in Bowling Green, KY seeks a Medical Records Coordinator to oversee daily operations of the Medical Records Department, ensuring accurate, timely, and confidential handling of patient health information within our behavioral health setting.

Responsibilities include processing releases of information, ROI requests, subpoenas, and audits; managing scanning, uploading, and maintenance of records in the EHR; training staff and ensuring HIPAA and 42 CFR Part 2 compliance,