Medical Records Specialist – Full-Time, Detail-Driven

WILLOW CREEK HEALTHCARE CENTER, LLC; Clovis (CA); On-site; USD 26,000 - 27,000; Full time

Benefits offered by this job

Competitive pay

Full-time

Health insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Paid time off

Paid holidays

Training opportunities

Career growth

Team environment

Job summary

Willow Creek Healthcare Center is seeking a dependable and detail-oriented Full-Time Medical Records Assistant to join our team. This position supports the Medical Records Department by ensuring resident health information is accurate, complete, confidential, and maintained in accordance with facility policies and regulatory requirements.

The ideal candidate is highly organized, comfortable working with electronic health records, and able to manage sensitive information with professionalism and

Qualifications

• High school diploma or equivalent required.
• Experience in medical records, healthcare, skilled nursing, or clerical work preferred.
• HIPAA knowledge and patient confidentiality experience preferred.
• Familiarity with EHR systems (PointClickCare or similar) is a plus.
• Proficiency with Microsoft Office and general computer skills.

Responsibilities

• Maintain accurate, organized resident medical records.
• File, scan, index, and retrieve documents in paper/electronic systems.
• Review records for missing signatures, dates, or reports.
• Audit records for accuracy and regulatory compliance.
• Track outstanding documentation and follow up with staff.
• Prepare/organize records for admissions, transfers, discharges, readmissions.
• Process requests for medical records with proper authorization.
• Protect resident privacy in line with HIPAA and policies.
• Enter resident information into electronic health record systems.
• Support surveys, audits, and quality reviews.
• Communicate professionally with residents, families, physicians, hospitals, staff.

Skills

Attention to detail

Organizational skills

Multitasking

Written communication

Verbal communication

Teamwork

Independence

Discretion

Professional demeanor

HIPAA knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

PointClickCare

Electronic health records

Job description

Willow Creek Healthcare Center is seeking a dependable and detail-oriented Full-Time Medical Records Assistant to join our team. This position supports the Medical Records Department by ensuring resident health information is accurate, complete, confidential, and maintained in accordance with facility policies and regulatory requirements.

The ideal candidate is highly organized, comfortable working with electronic health records, and able to manage sensitive information with professionalism and