Medical Records Specialist — Data, Scanning & Access

BronxCare Health System; New York (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

BronxCare Health System in New York is seeking a clerical professional to support patient services and records workflow under supervision. Responsibilities include data entry, telephone reception, mail distribution, and scanning of documents into the electronic system, ensuring timely availability of information for patient care.

Ideal candidates will have basic computer and scanner knowledge, high school diploma or GED, and willingness to train; no prior experience required.

Qualifications

• No experience required; on-the-job training available.
• High School or GED required.
• Basic computer knowledge expected.
• Basic scanner knowledge required.

Responsibilities

• Establishes and maintains positive relationships with patients, visitors and staff.
• Participates in Quality Improvement activities and risk management processes.
• Tracks, retrieves, researches, and reconciles medical records.
• Answers telephone and relays messages as Information Clerk and Receptionist.
• Performs a variety of clerical tasks and assists with distribution of daily work and payroll checks.
• Prepares records and data for transmittal to other departments.
• Preps and scans documents into the electronic system per HIM policy.
• Performs quality assurance on assigned work.
• Ensures integrity and legibility of scanned patient health records.
• Maintains hardware tests and logs for scanner performance.
• Inspects equipment and manages scanner supplies and parts inventory.
• Submits productivity reports daily.
• Collaborates on investigating potential duplicate records.
• Sorts and distributes mail and interoffice items to hospital departments.
• Oversees Medical Records warehouse management and purge processes.
• Maintains and purges files for destruction per policy.
• Messenger duties including mail distribution as required.
• Coordinates transportation to Warehouse and retrieves records as requested by HIM management.
• Collects outgoing mail at established times and routes items accordingly.
• Assists with other duties as assigned by supervisor.

Skills

Basic computer knowledge

Education

High School or GED

Tools

Scanner knowledge

Job description

BronxCare Health System in New York is seeking a clerical professional to support patient services and records workflow under supervision. Responsibilities include data entry, telephone reception, mail distribution, and scanning of documents into the electronic system, ensuring timely availability of information for patient care.

Ideal candidates will have basic computer and scanner knowledge, high school diploma or GED, and willingness to train; no prior experience required.