Medical Records Specialist

Envita Medical Centers LLC; Scottsdale (AZ); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Medical benefits

Life insurance

Dental insurance

Vision insurance

401K

Job summary

Envita Medical Center in Scottsdale, AZ is seeking a dedicated Medical Records Specialist to manage the Medical Records Department, ensure HIPAA compliance, and handle EMR uploads and records requests. The role reports to Scheduling Manager and supports cross-department collaboration.

The position offers a full-time schedule, with no nights or weekends, and includes benefits. Strong attention to detail and communication are essential for success in this role.

Qualifications

• High school diploma or equivalent qualifications.
• 1+ years of experience in a similar role.
• Advanced understanding of medical terminology and administration processes.
• Proficient in information management programs.
• Outstanding communication and interpersonal abilities.

Responsibilities

• Oversee all functions within the Medical Records Department.
• Ensure HIPAA and OSHA compliance.
• Manage EMR system and document uploads.
• Use MS Teams, Email, Calendar, Planner, SharePoint and Dayforce for communications.
• Organize, prioritize, and multitask with proactive self-initiation.
• Respond to real-time updates and workflow changes.
• Collaborate across departments and keep staff informed.
• Assign, review, and complete tasks within the team.
• Support a positive, productive department culture.
• Stay updated on evolving workflows and procedures.
• Retrieve and process requested medical records promptly.
• Monitor pending requests for timely completion.
• Upload documents and imaging discs into designated systems.
• Report issues to Scheduling Manager.

Skills

Medical terminology

Administration processes

Communication

Interpersonal abilities

Multitasking

Education

High school diploma or equivalent

Tools

EMR system

Microsoft Teams

SharePoint

Planner

Dayforce

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Records Specialist

Scottsdale, AZ, US

4 days ago Requisition ID: 1125

Salary Range: $18.00 To $19.00 Annually

Job Title:Medical Records Specialist

Compensation: $18.00 to $19.00 per hour

Employment Type: Full time with Benefits (medical, life, dental, vision, and 401K)

Schedule: Monday through Friday; 8:00 am to 4:00 pm (NO nights, NO weekends, and NO major holidays!)

About the role:

Have you ever wanted to help people find medical care that works for them? Do you enjoy work that actually makes a difference in people’s lives? If so, starting a career at Envita Medical Center may be a great life decision for you!

The Medical Records Specialist is responsible for overseeing all functions within the Medical Records Department, ensuring accurate handling and protection of patient health information in compliance with HIPAA regulations. This role involves requesting, transmitting, and uploading medical records to both the company’s local server and EMR system. This position reports directly to the Scheduling Manager.

Responsibilities:

• Demonstrate foundational skills in medical administration
• Ensure full compliance with HIPAA (Health Insurance Portability and Accountability), OSHA Standards, and Envita Employee Handbook
• Knowledge of clinic’s EMR (from navigating patient charts to uploading documents)
• Utilize all internal communication platforms effectively - Microsoft Teams, Email, Calendar, Planner, SharePoint, phones, Dayforce, etc.
• Ability to organize, prioritize, multitask, think proactively, self-initiation
• Respond efficiently to real-time updates, requests, and workflow changes
• Communicate respectfully and clearly across departments to keep relevant staff informed
• Foster collaboration within the department by updating team members on progress and task assignments
• Tasking – assign, review, follow through, complete
• Contribute to a positive, team-oriented work environment that supports productivity and morale
• Stay informed on evolving workflows and procedural updates
• Retrieve and process all requested medical records accurately and promptly
• Monitor and follow up on pending record requests to ensure timely completion
• Upload documents and imaging discs into designated systems with precision
• Report any situations that need additional support to the Scheduling Manger
• Any additional assignments as tasked/assigned by the Scheduling Manager

Required Qualifications:

• High school diploma or equivalent qualifications
• 1 years+ experience in a similar role
• Advanced understanding of medical terminology and administration processes
• Proficient in information management programs
• Outstanding communication and interpersonal abilities

Hiring Company Description:

Envita Medical Center, located in Scottsdale Arizona, is a leader in the world of advanced integrative medicine, with a focus on treating cancer, Lyme disease, fibromyalgia, chronic and autoimmune diseases. For over two decades, Envita has been radically impacting patients' lives with personalized and cutting-edge medicine.