Medical Records Specialist

Gastro Health; Miami (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Gastro Health in Miami seeks a Medical Records Specialist to organize and secure patient records, ensure HIPAA compliance, and support clinical staff by maintaining accurate EMR documentation. The role requires attention to detail and reliable record management to support high-quality patient care.

Responsibilities include managing the fax inbox, labeling, classifying, attaching, and securely releasing records, as well as importing results into EMR and handling requests with proper verification

Qualifications

• 1 year of experience in medical practice or similar setting.
• High school diploma or GED equivalent.

Responsibilities

• Manage fax inbox.
• Label and organize all incoming records.
• Classify documents and attach to correct chart.
• Forward records or file to patient chart in EMR.
• Import results from secure online vendors into EMR.
• Monitor error bucket and resend or verify referring doctor information.
• Process medical records requests; verify identity and HIPAA compliance.
• Ensure physician signatures on required documents.

Skills

Customer Service

Effective Communicator

Education

High School Diploma or GED

Job description

About Gastro Health: Gastro Health is an extensive and diverse group of professionals dedicated to digestive and liver health. Now with more than 120 locations in seven states, our team of physicians, advanced practice providers, nutritionists, technicians, and support team are on a mission to provide outstanding medical care and an exceptional healthcare experience.
Position Summary: As a Medical Records Specialist at Gastro Health, your role is crucial in managing and securing patient records. You will organize and maintain accurate medical documentation, ensuring compliance with regulations. Your attention to detail and proficiency in electronic health record systems contribute to efficient record management and exceptional patient care.
Essential Functions include but are not limited to the following:

• Manage fax inbox
• Manage and label all incoming records
• Classify documents
• Attach documents to pertinent chart
• Forward accordingly or file to patient chart in EMR
• Import results from secure online vendors into EMR
• Review error bucket: monitor the queue for failed outbound faxes. Resend or review for accurate referring doctor information
• Process medical records requests. Records requested by another physician must verify the fax number and patient’s date of birth. When releasing records to a patient's spouse or family member make sure HIPAA is on file, confirm identity ask for driver’s license, signature, and release in person or mail. For insurance company or attorney requests count the number of pages, invoice, and obtain payment prior to releasing records.
• Ensure physician signatures are obtained on all required documents.
• Maintain patient confidence by keeping patient records information confidential.
• Answer calls from clinical staff pertaining to medical records.
• Perform clerical tasks such as photocopying, faxing, mailing, and sorting/distributing documents
  

Job Specifications/Qualifications

• One year of experience working in medical practice or similar settings.
• High school diploma or GED equivalent.

Required Skills And Abilities

• Customer Service
• Effective Communicator

Why You'll Thrive at Gastro Health

• We look for team members who embody our values of Compassion, Collaboration, Integrity, Accountability, Empowerment, Continuous Improvement, Positive Attitude, and Customer Focus. These values guide how we care for our patients, support one another, and deliver exceptional healthcare every day.

Physical Requirements And Working Conditions

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
• Primarily performed in an office environment with moderate noise levels.
• Frequent sitting, standing, walking, bending, reaching, computer use, and communication.
• Occasional lifting up to 10 lbs., pushing/pulling, and climbing stairs.
• Frequent interaction with staff, managers, patients, families/caregivers, providers, vendors, and other business partners.
• May require occasional weekends, holidays, or varying shifts based on business needs.

Communication Requirements

• Ability to effectively read, write, speak, and understand English to safely perform the essential functions of the position.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.