Medical Records Specialist

Spectrum Eye Physicians; Hollister (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

401K

PTO

Paid Holidays

Job summary

Spectrum Eye Physicians is a Bay Area eye care provider delivering comprehensive services from routine exams to advanced procedures. We are seeking an organized records/administrative specialist to process medical records requests, verify insurance eligibility, and manage chart documentation with Nextech.

The role involves HIPAA compliance, offsite chart retrieval as needed, and supporting front desk procedures.

Responsibilities

• Process medical records requests for patients and outside providers.
• Check eligibility of patient insurances.
• Obtain any VSP, Eyemed, VHP, Affinity, SCCIPA authorizations.
• Ensure medical records, labs, images, diagnostic tests are scanned into Nextech.
• Contact patient if any questions about their insurance.
• As needed, obtain scanned paper charts from GRM offsite storage.
• Process all record release requests after doctor reviews them; ensure patient signature is on form and is HIPAA compliant.
• Check eligibility of patient insurances-patient should contact their insurance company with our Tax ID#
• Ensure accuracy of entered data.
• Prep charts/charge slips for all of the next days appointments.
• Assist and learn procedures of front desk position.

Skills

HIPAA compliance

Job description

For over 40 years, Spectrum Eye Physicians has been providing exceptional eye care to the Bay Area. Our mission is to preserve and enhance vision for patients of all ages. With a team of highly skilled ophthalmologists, optometrists, and support staff, we offer a comprehensive range of services—from routine eye exams to advanced surgical procedures. Our commitment to innovative technology, compassionate care, and clinical excellence distinguishes us as a trusted destination for all your eye care needs.

What You'll Do

• Process medical records requests for patients and outside providers
• Check eligibility of patient insurances
• Obtain any VSP, Eyemed, VHP, Affinity, SCCIPA authorizations
• Ensure medical records, labs, images, diagnostic tests are scanned into Nextech
• Contact patient if any questions about their insurance
• As needed, obtain scanned paper charts from GRM offsite storage
• Process all record release requests after doctor reviews them; ensure patient signature is on form and is HIPAA compliant. This may come from patients, outside providers, insurance companies, state disability, etc.
• Check eligibility of patient insurances-patient should contact their insurance company with our Tax ID#
• Ensure accuracy of entered data.
• Prep charts/charge slips for all of the next days appointments.
• Assist and learn procedures of front desk position.

Why Join Us?

• Work in a fun, supportive environment with a great team
• Access to the latest in eyewear technology and fashion
• Opportunities for growth and professional development
• Competitive compensation and benefits package (Health Insurance, 401K, PTO, Paid Holidays and much more!)