Medical Records Specialist

CardioOne, Inc.; Chester (Delaware County); Hybrid; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) matching

Paid Time Off

Paid federal holidays

Job summary

CardioOne, Inc. is seeking a detail-oriented Medical Records Specialist to join our growing team. This role manages patient health information, processes record requests, scans and indexes documents, and ensures records are maintained in accordance with HIPAA regulations.

This position is estimated to start in January as the practice will launch in February 2027. The position is onsite at the Eastgate or West Chester practice, supporting providers and staff with locating, retrieving, and

Qualifications

• High school diploma or GED required.
• Strong attention to detail and organizational skills required.
• Experience with EMR/EHR systems and data entry.
• Experience in a medical office or health information management preferred.
• Ability to work independently with multiple priorities.

Responsibilities

• Process and fulfill medical record requests for patient care.
• Retrieve, review, and reconcile patient records.
• Scan and index records into the EMR system.
• Maintain record retention and HIPAA compliance.
• Support internal audits and quality improvement initiatives.
• Handle incoming records via fax, mail, electronic transfer, and portals.
• Assist providers and staff in locating records as needed.
• Perform quality assurance on scanned documents.
• Prepare paper records for scanning and electronic storage.
• Perform other administrative duties as needed.

Skills

Attention to detail

Organizational skills

PHI confidentiality

Verbal and written communication

Multitasking

Education

High school diploma or GED

Tools

EMR/EHR systems

Scanning equipment

Data entry

Job description

About the Company

The next generation of independent cardiology is being built here. CardioOne is a physician-led, technology-driven cardiology platform built to empower independent practices to compete, and win, in a rapidly evolving healthcare landscape. Our mission is to provide cardiologists with the tools, infrastructure, and expertise they need to thrive while maintaining full clinical independence. We believe the best care is delivered by physicians who are empowered - not constrained - by the systems around them. We combine a deep bench of healthcare operators with purpose-built technology and AI-enabled solutions across operations, revenue cycle, imaging, and practice development. From real estate and advanced imaging to clinical workflows and data infrastructure, CardioOne delivers a fully integrated platform designed to drive growth, efficiency, and superior patient outcomes.

Backed by WindRose Health Investors and leading healthcare executives, CardioOne is building one of the most sophisticated and scalable cardiology MSOs in the country - designed to reimagine what is possible for independent cardiology.

About the Job

Cincy Heart is seeking a detail-oriented Medical Records Specialist to join our growing team. This position is responsible for accurately managing patient health information, processing medical record requests, scanning and indexing documents, and ensuring records are maintained in accordance with organizational policies and HIPAA regulations. The Medical Records Specialist plays a key role in supporting patient care by maintaining accurate, complete, and accessible medical records. This position is estimated to start in January as the practice will launch in February 2027.

What you'll do:

• Process and fulfill medical record requests for patient care, continuity of care, quality review, audits, insurance requests, and other authorized purposes.

• Retrieve, review, and reconcile patient records to ensure all required documentation is complete and properly filed.

• Prepare paper records and loose documentation for scanning and electronic storage.

• Scan, upload, and accurately index medical records into the electronic medical record (EMR) system.

• Perform quality assurance reviews to ensure scanned documents are complete, legible, and associated with the correct patient chart.

• Manage incoming medical records received via fax, mail, electronic transfer, and patient portals.

• Maintain record retention, storage, and archival processes in accordance with organizational and regulatory requirements.

• Ensure compliance with HIPAA and all applicable privacy and confidentiality regulations.

• Assist providers and staff with locating, retrieving, and managing patient records as needed.

• Support internal audits and quality improvement initiatives related to medical record documentation.

• Perform other administrative duties as assigned.

What you'll need:

• High school diploma or GED.

• Strong attention to detail and organizational skills.

• Ability to maintain confidentiality and handle protected health information (PHI) appropriately.

• Proficiency with computers, scanning equipment, and data entry.

• Previous experience in a medical office, healthcare setting, or Health Information Management department.

• Experience with electronic medical records (EMR/EHR) systems.

• Experience processing medical record requests, document imaging, scanning, and indexing. Skills and Competencies

• Strong organizational and time management skills.

• Excellent verbal and written communication.

• Ability to work independently while managing multiple priorities.

• Strong problem-solving skills and attention to accuracy.

• Ability to work collaboratively within a team environment.

Work Location

This position is onsite at the Eastgate or West Chester practice.

Additional Information

Full-time hourly range of $20-$24 per hour plus medical, dental, and vision. This role will include a matching 401K, 12 days Paid Time Off, and 8 Paid Federal Holidays.