Medical Records Director: HIPAA & EHR Leader in SNF

(Poway Healthcare Center) Poplar Holdings, LLC; Poway (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

Poway Healthcare Center is seeking a Medical Records Director to oversee the management, security, and accuracy of resident health records in compliance with HIPAA, state, and facility regulations. You will coordinate with nursing, therapy, and administrative teams, supervise records staff, oversee EHR systems, and ensure survey readiness and timely documentation across the facility in Poway, California.

This role requires strong organizational and communication skills and a commitment to

Qualifications

• Associate or bachelor's degree in Health Information Management preferred.
• Minimum 2 years of experience in medical records, preferably in long-term care.
• Strong knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations.
• Proficiency in EHR systems and Microsoft Office.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Manage creation, maintenance, and storage of resident medical records per HIPAA and regulatory guidelines.
• Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates.
• Monitor record completion and compliance with facility policies and state/federal requirements.
• Coordinate with nursing, therapy, and administrative teams to support documentation needs.
• Handle requests for medical records from residents, families, legal representatives, and outside providers.
• Oversee electronic health record (EHR) systems and troubleshoot documentation issues.
• Train and supervise medical records staff (if applicable).
• Prepare reports and audits for internal and external review.
• Maintain confidentiality and safeguard sensitive health information.
• Support survey readiness and respond to documentation-related inquiries from regulatory agencies.

Skills

HIPAA knowledge

Regulatory compliance

Communication skills

Problem solving

Time management

Education

Health Information Management degree (Associate or Bachelor's)

Tools

Microsoft Office

EHR systems

Job description

Poway Healthcare Center is seeking a Medical Records Director to oversee the management, security, and accuracy of resident health records in compliance with HIPAA, state, and facility regulations. You will coordinate with nursing, therapy, and administrative teams, supervise records staff, oversee EHR systems, and ensure survey readiness and timely documentation across the facility in Poway, California.

This role requires strong organizational and communication skills and a commitment to