Medical Records Deficiency & Chart Control Clerk

Pioneers Memorial Healthcare District; Brawley (CA); On-site; USD 27,000 - 30,000; Full time

Job summary

Pioneers Memorial Healthcare District in Brawley, CA is seeking an HIT III Clerk to manage deficiency analysis and chart control within the Medical Records Department. The role involves processing incomplete records, tagging deficiencies in the EHR, and coordinating with physicians to obtain missing documentation.

The position requires strong organizational and communication skills, with a focus on timely reporting to Administration. This is a full-time on-site role in a healthcare setting.

Qualifications

• High school education or equivalent.
• Knowledge of typing, filing, and office equipment and procedures.
• Knowledge of medical terminology.
• Must possess good communication skills, both oral and written.
• Must have good problem-solving and conflict resolution skills.
• Must possess organizational skills.

Responsibilities

• Assists with the assembly, analysis, and abstracting of inpatient, observation, and outpatient surgery records, including deficiency review, and identifies and tags deficiencies within the EHR system.
• Assists with the analysis of documentation deficiencies in clinic records and identifies and tags provider deficiencies within the EHR system.
• Prepares and distributes a weekly list of incomplete medical records. Contacts physicians with delinquent medical records on a weekly basis and coordinates with providers as needed to facilitate the timely completion of outstanding documentation.
• Reviews records to ensure identified deficiencies have been corrected and maintains updated information in the EHR system to ensure accurate deficiency tracking and reporting.
• Answer the telephone and assist visitors to the department.
• Capable of preparation of legal birth certificates/acts as relief if needed.
• Answers requests for information in accordance with departmental policy and state/federal regulations.
• Other duties as assigned by the Department Coordinator.

Skills

Typing

Filing

Medical terminology

Communication skills

Problem solving

Organizational skills

Education

High school education or equivalent

Tools

Office equipment

Job description

Pioneers Memorial Healthcare District in Brawley, CA is seeking an HIT III Clerk to manage deficiency analysis and chart control within the Medical Records Department. The role involves processing incomplete records, tagging deficiencies in the EHR, and coordinating with physicians to obtain missing documentation.

The position requires strong organizational and communication skills, with a focus on timely reporting to Administration. This is a full-time on-site role in a healthcare setting.