MEDICAL RECORDS COORDINATOR II

Avow; Naples (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance (PPO)

Dental insurance

Vision Insurance

Life and AD&D insurance

403(b) matching program

Disability insurance

Paid time off

Tuition reimbursement

In-house continuing education

Employee Assistance Program

Job summary

Avow in Naples, FL is seeking a Coordinator II in Health Information Management to maintain accurate, timely medical records while protecting patient privacy.

You will audit records upon admission, process documents into the EHR, manage physician data and licenses, and support audits. The role requires RHIA/RHIT credentials, ICD-10 knowledge, and strong English and medical terminology skills.

Qualifications

• Associate degree in Health Information Management, Health Administration, or related field.
• RHIA or RHIT certification required.
• Strong medical terminology comprehension.

Responsibilities

• Audits health information records for completion upon admission.
• Maintains and updates the physician database and licenses.
• Processes incoming mail and scans records into the EHR.
• Ensures PHI privacy and HIPAA compliance.
• Assists with audits and reporting to Privacy Official.
• Processes requests from law firms and government agencies.
• Performs administrative tasks like running reports and filing.

Skills

HIPAA compliance

EHR systems

Data accuracy

Attention to detail

Medical terminology

English proficiency

Education

Associate degree in Health Information Management or related field

Tools

ICD-10 coding knowledge

Job description

Job Summary:Maintaining accurate and timely medical records while ensuring patient privacy and compliance with regulations.Essential Job Functions:General Duties:Maintains the privacy and confidentiality of patient health information (PHI) according to HIPAA regulations and organizational policies.Follows all regulatory and legal requirements related to patient health information.Operates computer systems to process, store, and retrieve health information within the Electronic Health Record (EHR).Ensures all records are properly identified and signed before scanning and attaching to the EHR.Provides health information record information as required by regulations and policies.Assists management with projects and audits as needed.Monitors HIPAA compliance and reports breaches to the Privacy OfficialCompletes other job assignments as directed.Coordinator II Responsibilities:Audits health information records for completion upon admission.Places dictated and written reports in the EHR.Processes incoming mail related to health information records.Maintains systems for tracking physician orders, recertification documentation, and facility/provider web access.Processes routine workflows like processing new hospice orders, resubmitting faxes, verifying documents, and sending updates to facilities.Processes basic coordination notes like demographic changes, new facility/physician requests, and medical record transfers.Performs administrative tasks like running reports, following up on faxes, and processing unsigned orders.Reviews medical record information to identify basic codes for patient accounts.Maintains a systematic health information record filing system.Makes the chart retrieval system available and monitors it regularly.Maintains a list of approved medical abbreviations.Ensure an adequate number of forms are available at each site.Analyzes complex medical record information for assigning accurate codes.Maintains and updates the physician database, verifying and tracking licenses.Tracks and sends physician authentication letters.Manages health information record retention schedules and ensures proper storage and destruction of records.Processes and tracks requests for health information from law firms, insurance companies, and government agencies.Compiles information to assist in analyzing audits.Core Values:Integrity:We are honest, hardworking, fiscally responsible professionals driven solely by the well being of our patients, theirloved ones, and the communities we serve.Innovation:We embrace change and are always looking at creative ways to solve problems and serve new populations.Education:We believe it is important not only to serve the community but to educate community members about our services andthe role we can play at the end of life.Collaboration:We know we cannot achieve everything we want without working hand-in-hand with each other, with our healthcarepartners, and with the community.Celebration:We believe in the importance of celebrating life and relationships.Education/Experience:Minimum Education:Associate degree required in Health Information Management, Health Administration, or a related field.Preferred Experience:Two or more years of experience in medical records, coding, or a related healthcare function.Knowledge and application of ICD-10 coding.Strong medical terminology comprehensionCertificates, Licenses, Registrations:Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) from the American Health Information Management Association (AHIMA) required.Language Skills: Communication skills of reading, writing, and speaking in English.Math Skills: Math skills including addition, subtraction, multiplication, division, and percentages/fractions.Physical Demands: The primary duties are performed seated at a computer workstation with occasional standing, walking, and reaching. Bending, kneeling, or crouching may be necessary to retrieve files or equipment. Lifting to 10 pounds (e.g., files folders, binders) may be required. Good hand dexterity, coordination, vision, and hearing are needed for operating computer equipment and handling medical records.Work Environment: The work is performed in a professional medical office setting with moderate noise levels from phone calls, printers, and conversations. The office is well-lit, and temperature controlled.Compensation and Benefits:This is only a summary of our employee benefits; it is subject to change.Medical insurance (PPO) with prescription drug co-pay or HDHP with HSASupplemental Benefits (hospital confinement, accident and/or cancer)Dental insuranceVision InsuranceLife and accidental death/dismemberment insurance (company paid)Retirement savings plan (403(b) matching program)Short and long term disability insurance (company paid)Bereavement leave for family and petsDirect depositCredit union availabilityEmployee Assistance ProgramPaid time offMileage reimbursementIn-house continuing education opportunitiesTuition reimbursementAvow is a Tobacco Free Organization which includes but is not limited to cigarettes, electronic cigarettes, vaping, cigars, cigarillos, pipes, chewing tobacco, snuff, dip, and loose tobacco smoked via pipe or hookah, due to the above, Avow will only hire Nicotine Free individuals.All applicants offered a position are required to complete a screening through the Clearinghouse. For more information, click here https://info.flclearinghouse.com.