HEALTH INFORMATION COORDINATOR I

Avow; Naples (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

403(b) matching

Paid time off

Tuition reimbursement

Education opportunities

Job summary

Avow in Naples, FL is seeking a detail-oriented Medical Records Coordinator I responsible for maintaining accurate and timely health records while ensuring patient privacy under HIPAA. The role involves operating EHR systems, auditing records at admission and discharge, and supporting audits and projects as needed.

Requirements include an associate degree in health information management or related field, 1–2 years in medical records, and knowledge of ICD-10.

Qualifications

• Associate degree preferred in Health Information Management, Health Administration, or a related field.
• 1–2 years of experience in medical records, coding, or a related healthcare function.
• Knowledge and application of ICD-10 coding.
• Strong medical terminology comprehension.
• English reading, writing, and speaking proficiency.

Responsibilities

• Audits health information records for completion upon admission/discharge.
• Processes incoming mail related to health information records.
• Maintains systems for tracking physician orders, recertification documentation, and facility/provider web access.
• Processes routine workflows like processing new hospice orders, resubmitting faxes, verifying documents, and sending updates to facilities.
• Reviews medical record information to identify basic codes for patient accounts.
• Maintains a systematic health information record filing system.
• Ensures PHI privacy and HIPAA compliance; reports breaches to Privacy Official.
• Assist management with projects and audits as needed.
• Performs administrative tasks like running reports and following up on faxes.

Skills

HIPAA compliance

EHR systems

ICD-10 coding

Medical terminology

English communication

Data entry

Education

Associate degree (Health Information Management, Health Administration, or related)

Tools

Electronic Health Record (EHR) systems

Microsoft Excel

Outlook

Job description

*This position comes with a $2,500 Sign on Bonus for qualified candidates!Job Summary:Maintaining accurate and timely medical records while ensuring patient privacy and compliance with regulations.General Duties:Maintains the privacy and confidentiality of patient health information (PHI) according to HIPAA regulations and organizational policies.Follows all regulatory and legal requirements related to patient health information.Operates computer systems to process, store, and retrieve health information within the Electronic Health Record (EHR).Ensures all records are properly identified and signed before scanning and attaching to the EHR.Provides health information record information as required by regulations and policies.Assists management with projects and audits as needed.Monitors HIPAA compliance and reports breaches to the Privacy Official.Completes other job assignments as directed.Coordinator I Responsibilities:Audits health information records for completion upon admission/discharge.Places dictated and written reports in the EHR.Processes incoming mail related to health information records.Maintains systems for tracking physician orders, recertification documentation, and facility/provider web access.Processes routine workflows like processing new hospice orders, resubmitting faxes, verifying documents, and sending updates to facilities.Processes basic coordination notes like demographic changes, new facility/physician requests, and medical record transfers.Performs administrative tasks like running reports, following up on faxes, and processing unsigned orders.Reviews medical record information to identify basic codes for patient accounts.Maintains a systematic health information record filing system.Makes the chart retrieval system available and monitors it regularly.Maintains a list of approved medical abbreviations.Ensure an adequate number of forms are available at each site.All other duties as assigned.Core Values:Integrity:We are honest, hardworking, fiscally responsible professionals driven solely by the well being of our patients, theirloved ones, and the communities we serve.Innovation:We embrace change and are always looking at creative ways to solve problems and serve new populations.Education:We believe it is important not only to serve the community but to educate community members about our services andthe role we can play at the end of life.Collaboration:We know we cannot achieve everything we want without working hand-in-hand with each other, with our healthcarepartners, and with the community.Celebration:We believe in the importance of celebrating life and relationships.Education/Experience:Minimum Education:Associate degree preferred in Health Information Management, Health Administration, or a related field.Preferred Experience:One to two years of experience in medical records, coding, or a related healthcare function.Knowledge and application of ICD-10 coding.Strong medical terminology comprehensionCertificates, Licenses, Registrations: NoneLanguage Skills: Communication skills of reading, writing, and speaking in English.Math Skills: Math skills including addition, subtraction, multiplication, division, and percentages/fractions.Computer Skills: Strong skills utilizing various computer programs and databases proficiently, including electronic health record systems, word processing software, Excel, and email/Outlook.Physical Demands: The primary duties are performed seated at a computer workstation with occasional standing, walking, and reaching. Bending, kneeling, or crouching may be necessary to retrieve files or equipment. Lifting up to 10 pounds (e.g., files folders, binders) may be required. Good hand dexterity, coordination, vision, and hearing are needed for operating computer equipment and handling medical records.Work Environment: The work is performed in a professional medical office setting with moderate noise levels from phone calls, printers, and conversations. The office is well-lit, and temperature controlled.Compensation and Benefits:This is only a summary of our employee benefits; it is subject to change.Medical insurance (PPO) with prescription drug co-pay or HDHP with HSASupplemental Benefits (hospital confinement, accident and/or cancer)Dental insuranceVision InsuranceLife and accidental death/dismemberment insurance (company paid)Retirement savings plan (403(b) matching program)Short and long term disability insurance (company paid)Bereavement leave for family and petsDirect depositCredit union availabilityEmployee Assistance ProgramPaid time offMileage reimbursementIn-house continuing education opportunitiesTuition reimbursementAvow is a Tobacco Free Organization which includes but is not limited to cigarettes, electronic cigarettes, vaping, cigars, cigarillos, pipes, chewing tobacco, snuff, dip, and loose tobacco smoked via pipe or hookah, due to the above, Avow will only hire Nicotine Free individuals.All applicants offered a position are required to complete a screening through the Clearinghouse. For more information, click here https://info.flclearinghouse.com.