Medical Records Coordinator

Piedmont Health Services, Inc.; Siler City, Northern (NC, KY); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Short & Long Term Disability

403(b) Plan

Paid Holidays

CME

Job summary

Piedmont Health Services, Inc. is seeking a Medical Records Coordinator for the Siler City CHC in NC.

The role focuses on managing, organizing, and maintaining patient medical records, and handling requests from providers, patients, or legal entities in HIPAA-compliant workflows. The position requires a high school diploma, 2+ years in medical office administration or referral management, and excellent communication skills.

Qualifications

• High school diploma required; an associate degree is preferred.
• Minimum 2 years' experience in medical office administration or referral management.
• Internal applicants must be on the job at least 1 year with no documented performance issues within the last year.
• Excellent communication skills required.

Responsibilities

• Manage, organize, and maintain all patient medical records.
• Respond to requests for medical records from healthcare providers, patients, or legal entities.
• Ensure records handling complies with privacy laws (HIPAA).
• Track release of information and support the healthcare team in managing patient data securely.

Skills

Excellent communication skills

Education

High school diploma

Associates Degree preferred in related field

Job description

About Piedmont Health Services

Piedmont Health Services, Inc. (PHS) is a 501(c)(3) nonprofit and Federally Qualified Health Center (FQHC) in North Carolina. Dedicated to delivering top-tier, accessible, and inclusive primary healthcare, PHS has proudly served for 55 years and remains the largest community health center in central NC. Operating 11 Community Health Centers, 2 PACE (Program of All-Inclusive Care for the Elderly) SeniorCare facilities, and 2 Mobile Health Units, PHS extends its services to residents across five counties, including Alamance, Caswell, Chatham, Orange, and Lee.

What's an FQHC?

Federally Qualified Health Centers (FQHC) are community-based healthcare providers that receive funds from the Health Resources and Services Administration (HRSA) Health Center Program to provide primary care services in under-served areas.

Job Title - Medical Records Coordinator

Department - Admin/PSR

Reports to - Center Manager

Benefits

• Medical, Dental, Vision, Life Insurance (Short & Long Term Disability)
• 403(b) Plan
• Paid Holidays
• CME (Continuing Medical Education)

About Position

• Work Location: Siler CityCHC -224 S 10th Ave, Siler City, NC 27344
• Schedule: Monday 8:00am - 5:00pm, Tuesday: 8:00am - 5:00pm, Wednesday: 8:00am - 5:00pm, Thursday: 8:00am - 8:00pm, Friday 8:00am - 5:00pm

Job Duties

The Medical Records Coordinator is responsible for assisting with managing, organizing, and maintaining all PHS patient medical records. In addition, this individual will respond to requests for medical records from healthcare providers, patients, or legal entities, ensuring timely and accurate retrieval. They will ensure that patient records are handled in accordance with privacy laws, such as HIPAA. They will also track the release of information and support the healthcare team in managing patient data efficiently and securely.

Qualifications

Education: High school diploma. Associates Degree preferred in related field

Current/valid License: none

Experience

• Internal and External application are accepted
• External Applicants must have a minimum of 2-years’ experience in medical office administration and or referral management
• Internal Applicant must be on the job at least 1 year with no documented performance issues with in the last year.
• Excellent communication skills required.

Pay Range: $17.66 - $23.74 (commensurate with years of experience)

Immunizations

Be medically cleared for communicable diseases and have all immunizations up-to-date prior to beginning employment.

EEO Statement

Piedmont Health Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.