Medical Records Coordinator

Career Center at Portland State University; Portland (OR); On-site; USD 30,000 - 34,000; Full time

Job summary

Portland State University is seeking a Medical Records Coordinator to ensure patient data is accurately compiled, updated and organized in compliance with HIPAA and FERPA, while maintaining patient privacy.

The role involves managing releases of information, vaccine compliance forms and ensuring clinical staff have timely access to essential data in an in-person, Monday–Friday schedule.

Qualifications

• Two years of general clerical experience, including typing, word processing or other document generation.
• An Associate’s degree in Office Occupations or Office Technology, OR a Certificate in Office Occupations or Office Technology with one year of general clerical experience.

Responsibilities

• Compile, update and organize patient data in compliance with regulations.
• Oversee processing of releases of information and vaccine requirement forms.
• Make medical information accessible to clinical staff while preserving privacy.

Skills

General clerical experience

Typing

Word processing

Education

Associate degree

Certificate in Office Occupations/Office Technology

Job description

Position Announcement

Position Details

Proposed Start Date 10/16/2026 Classification Title Office Specialist 2 Working Title Medical Records Coordinator Department 333010 – SHC Ctr f/Stdnt Health & Cnsl-Offic Position Number D94564 Representation OP – SEIU/OPEU Local 503 Position FTE 1 End date, if applicable

Position Summary

Brief Description of PSU/School/Dept

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 22,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

Position Summary

The Medical Records Coordinator plays a vital role in making certain that patient data is being compiled, updated, and organized accurately in compliance with regulations. This position makes medical information accessible to clinical staff while preserving patient privacy as well as oversees the processing of Releases of Information and vaccine requirement compliance forms.

Minimum Qualifications From Classification

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Minimum Qualifications For This Position

• Two years of experience working in an integrated college healthcare setting.
• Experience working with medical records, including processing and releasing medical records in accordance with HIPAA and FERPA guidelines.

Preferred Qualifications

• Experience working in Point and Click (EHR)
• Experience working in Banner SIS

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours Monday-Friday, 8:30am-5pm, in-person

Total Compensation Range & Benefits Statement

The starting hourly rate for this position will be $21.91/hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Professional References