Medical Records Coordinator

Portland State University; Portland (OR); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement package

Tuition remission

Job summary

Portland State University is seeking a Medical Records Coordinator within the SHC Counseling/Student Health service. The role ensures accurate compilation and updating of patient data, maintains privacy, and oversees release of information and vaccine compliance forms.

Strong clerical experience and familiarity with HIPAA/FERPA are essential. The position requires two years in a college healthcare setting, experience with medical records, and the ability to work in person Monday through Friday,

Job description

Equal Opportunity Employer/Veterans/Disabled

Portland State University

Position Details

Proposed Start Date: 10/16/2026

Classification Title: Office Specialist 2

Working Title: Medical Records Coordinator

Department: 333010 - SHC Ctr f/Stdnt Health & Cnsl-Offic

Position Number: D94564

Representation: OP - SEIU/OPEU Local 503

Position FTE: 1

Position Summary

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action – in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

More than 22,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‑lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Medical Records Coordinator plays a vital role in making certain that patient data is being compiled, updated, and organized accurately in compliance with regulations. This position makes medical information accessible to clinical staff while preserving patient privacy as well as oversees the processing of Releases of Information and vaccine requirement compliance forms.

Minimum Qualifications from Classification

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate’s degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Minimum Qualifications for this Position

• Two years of experience working in an integrated college healthcare setting.
• Experience working with medical records, including processing and releasing medical records in accordance with HIPAA and FERPA guidelines.

Preferred Qualifications

• Experience working in Point and Click (EHR)
• Experience working in Banner SIS

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours

Monday-Friday, 8:30am-5pm, in-person

Total Compensation Range & Benefits Statement

The starting hourly rate for this position will be $21.91/hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.

Supplemental Questions

1. Have you had a minimum of two years' experience working in an integrated college healthcare setting? Please describe your experience and role. (Open Ended Question)
2. Please share how in your work you have processed and released medical records in accordance with HIPAA and FERPA guidelines. (Open Ended Question)
3. How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
4. If you selected Other, please describe. (Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Professional References

Optional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

PI287193767