Medical Records Clerk: Scan, Index & Manage Patient Files

Veterans Health Administration; Charlotte (NC); On-site; USD 37,000 - 48,000; Full time

Job summary

Veterans Health Administration at the Charlotte HCC location seeks a File Clerk to manage health and administrative records by receiving, scanning, indexing, and transferring documents in a timely manner.

The role operates 8:00am-4:30pm, Monday–Friday with no telework; duties include maintaining productivity spreadsheets and tracking missing or unauthenticated documents to ensure accurate record-keeping.

Qualifications

• Transcript must be submitted with your application.
• If you are using foreign education, you must send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Receives, intake, scans, indexes, quality control, destruction, and transfer of health and administrative information.
• Assists with control of all information arriving and leaving the file room.
• Indexes scanned documents into a SQL database accessed via CPRS and GUI tools; links documents to patient CPRS records and TIU documents; creates notes and electronically signs them.
• Sorts loose health record documents, scans/indexes within guidelines; researches reports from non-VA facilities for proper indexing.
• Maintains a daily productivity spreadsheet of scanning/indexing activities and tracks missing/incomplete/unauthenticated documents.

Job description

Veterans Health Administration at the Charlotte HCC location seeks a File Clerk to manage health and administrative records by receiving, scanning, indexing, and transferring documents in a timely manner.

The role operates 8:00am-4:30pm, Monday–Friday with no telework; duties include maintaining productivity spreadsheets and tracking missing or unauthenticated documents to ensure accurate record-keeping.