Medical Records/Central Supply Coordinator

Pearl Healthcare; St. Charles (IL); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Blue Cross Blue Shield Medical

Dental

Vision

Paid Vacation

Personal Days

Holiday Pay

401k

Life Insurance

Shift differentials

Tuition reimbursement

Incentive bonuses

Job summary

Pearl Healthcare is seeking a qualified Medical Records/Central Supply Coordinator to join our team in Illinois. You will maintain accurate medical records and manage central supply inventory, ensuring timely charting, audits, and regulatory compliance.

You will collaborate with an interdisciplinary team to improve health information management, handle confidential information, and support operational efficiency. Prior experience and reliability are essential for this role.

Qualifications

• Minimum of 2 years’ experience in a similar role.
• Advanced understanding of medical terminology, math skills, analytical skills and administration processes.
• Strong interpersonal, verbal, organizational and communication skills.
• Demonstrated critical thinking skills, problem-solving abilities and time management skills.
• Good Standing with the IDPH Health Care Worker Background Check Act.
• Dependability.
• Demonstrate excellent customer service.

Responsibilities

• Maintain quality, accurate and orderly medical record files in accordance with company protocols and regulatory guidelines.
• Ensure patient charts, paperwork and reports are completed in an accurate and timely manner.
• Audit records for accuracy and completion within 48 hours of admission or discharge.
• Assist with departmental audits and investigations.
• Respond to all requests for medical records in a timely manner and in accordance with all regulatory guidelines regarding confidentiality.
• Document changing status of medical records requests in the electronic medical record to facilitate communication within the facility.
• Work collaboratively with interdisciplinary team and administration to facilitate continuous process improvement of health information management.
• Destroy outdated records following established procedures for retention and destruction.
• Manage work schedule efficiently, completing tasks and assignments on time.
• Use organizational and unit/department resources efficiently.
• Maintain confidentiality of necessary information.
• Takes inventory of and rotates stocked items daily, and maintains monthly inventory of all nursing supplies.
• Orders and maintains inventory of supplies and fills requests according to procedures.
• Places central supply and vendor orders on a weekly basis, to maintain adequate inventory as demonstrated by requisition order; Insures timely shipping of orders.
• Forwards purchase orders to Business Office.
• Unpacks and checks supplies upon receipt from vendors or other suppliers, and reports discrepancies in orders to Administrator; Packs supplies which need to be returned or sent-out.
• Maintains order of supply areas.
• Receives, sorts, and cleans equipment in accordance with decontamination policies.
• Orders, maintains, and assembles equipment and puts them in proper position.
• Labels, loads, records, and sterilizes items according to procedures as documented by sterilization logs; Cleans sterilizer according to operating procedures.
• Maintains budget; Reports over budgeting to Director of Nursing, Administrator or Business Office.

Skills

Medical terminology

Mathematics

Analytical skills

Administration processes

Interpersonal skills

Verbal communication

Organizational skills

Time management

Problem-solving

Dependability

Customer service

Communication skills

Job description

Pearl Healthcare is looking for a qualified and reliable Medical Records/Central Supply Coordinator to join our dynamic team!We are looking for individuals who demonstrate a love for people and a strong work ethic. In return for your expertise, you will enjoy unlimited opportunities to learn and grow!!

As a Medical Records/Central Supply Coordinator with Pearl Healthcare you will:

• Maintain quality, accurate and orderly medical record files in accordance with company protocols and regulatory guidelines.
• Ensure patient charts, paperwork and reports are completed in an accurate and timely manner.
• Audit records for accuracy and completion within 48 hours of admission or discharge.
• Assist with departmental audits and investigations.
• Respond to all requests for medical records in a timely manner and in accordance with all regulatory guidelines regarding confidentiality.
• Document changing status of medical records requests in the electronic medical record to facilitate communication within the facility.
• Work collaboratively with interdisciplinary team and administration to facilitate continuous process improvement of health information management.
• Destroy outdated records following established procedures for retention and destruction.
• Manage work schedule efficiently, completing tasks and assignments on time.
• Use organizational and unit/department resources efficiently.
• Maintain confidentiality of necessary information.

• Takes inventory of and rotates stocked items daily, and maintains monthly inventory of all nursing supplies.
• Orders and maintains inventory of supplies and fills requests according to procedures.
• Places central supply and vendor orders on a weekly basis, to maintain adequate inventory as demonstrated by requisition order; Insures timely shipping of orders.
• Forwards purchase orders to Business Office.
• Unpacks and checks supplies upon receipt from vendors or other suppliers, and reports discrepancies in orders to Administrator; Packs supplies which need to be returned or sent-out.
• Maintains order of supply areas.
• Receives, sorts, and cleans equipment in accordance with decontamination policies.
• Orders, maintains, and assembles equipment and puts them in proper position.
• Labels, loads, records, and sterilizes items according to procedures as documented by sterilization logs; Cleans sterilizer according to operating procedures.
• Maintains budget; Reports over budgeting to Director of Nursing, Administrator or Business Office.

Qualified Candidates must have the following:

• A minimum of 2 years’ experience in a similar role.
• Advanced understanding of medical terminology, math skills, analytical skills and administration processes.
• Strong interpersonal skills and excellent verbal, organizational and communication skills.
• Demonstrated critical thinking skills, problem-solving abilities and time management skills.
• Good Standing with the IDPH Health Care Worker Background Check Act.
• Dependability.
• Demonstrate excellent customer service.

Benefits

• We offer competitive pay along with a generous benefit package that includes Blue Cross Blue Shield Medical, Dental, Vision, Short Term Disability, Long Term Disability, Critical Illness Insurance, Hospitalization Insurance, Company Paid Life Insurance for all Full-Time employees, Paid Vacation, Personal Days, Sick Time, Holiday Pay, 401k and more!!
• We also offer shift differentials, employee referral bonus, weekend programs, tuition reimbursement and incentive bonuses!

Pearl Healthcare is an equal opportunity employer.

Pearl Healthcare does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.