Medical Records Assistant – Part-Time

PACS Group; San Leandro (CA); On-site; USD 26,000 - 28,000; Part time

Benefits offered by this job

Part-time schedule

Competitive pay

Equal opportunity employer

Job summary

All Saints Sub Acute and Skilled Nursing seeks a detail-oriented Part-Time Medical Records Assistant to maintain and organize resident records in accordance with facility policies and regulations. You will work closely with nursing staff and other departments to ensure accurate, confidential documentation.

The role involves assembling charts, reviewing records for completeness, and assisting with transcription and scheduling tasks.

Qualifications

• Experience in medical records, healthcare administration, or clerical work preferred.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain and update resident medical records per policy and regulations.
• Collect, review, and file charts (nursing notes, assessments, labs, imaging).
• Retrieve and deliver records to authorized personnel; ensure completeness and accuracy.
• Support MDS Coordinator with assessment scheduling and documentation as needed.
• Maintain admission/discharge logs and records; track records checked out and returned.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Tools

Electronic Medical Records (EMR) systems

Job description

Medical Records Assistant – Part-TimeAll Saints Sub Acute and Skilled NursingPay: $19–$20 per hourSchedule: Part-TimeJoin Our Team!All Saints Sub Acute and Skilled Nursing is seeking a detail-oriented and organized Part-Time Medical Records Assistant to join our team! If you have strong organizational skills, enjoy administrative work, and understand the importance of maintaining accurate and confidential medical records, we encourage you to apply.In this role, you will help ensure resident medical records are complete, accurate, properly maintained, and compliant with applicable federal and state regulations. You will work closely with nursing staff, facility departments, and other healthcare professionals to support quality resident care.ResponsibilitiesMaintain, organize, and update resident medical records in accordance with facility policies and applicable regulations.Collect, assemble, review, and file resident charts, including nursing notes, assessments, progress notes, laboratory reports, imaging results, and other clinical documentation.Retrieve and deliver medical records to authorized personnel as requested.Review records for completeness and return incomplete documentation to the appropriate department for correction.Assist with organizing and maintaining active and inactive resident records.Support the MDS Coordinator with assessment scheduling and related documentation as needed.Maintain admission and discharge registers and other required medical records logs.Track medical records removed from the department and ensure they are properly signed out and returned.Assist with documenting incidents and accidents and filing reports according to established procedures.Process authorized requests for medical record information while following applicable privacy and confidentiality requirements.Enter and retrieve resident demographic information in the facility's computer systems.Answer telephone inquiries related to medical records and prepare correspondence as needed.Assist with transcribing and typing reports for physicians when required.Maintain confidentiality of resident information, passwords, and facility systems.Report suspected privacy violations, unauthorized access, or other security concerns promptly.Work collaboratively with nursing staff and other departments to ensure accurate and timely documentation.QualificationsPrevious medical records, healthcare administration, or clerical experience preferred.Strong organizational skills and attention to detail.Basic computer skills and the ability to learn electronic medical records systems.Ability to maintain confidentiality and handle sensitive information professionally.Good written and verbal communication skills.Ability to manage multiple tasks and meet deadlines.Dependable, organized, and able to work independently as well as part of a team.Compensation and Schedule$19–$20 per hourPart-time scheduleOpportunity to contribute to the smooth operation of a skilled nursing facility.Collaborative healthcare team environment.Apply Today!If you are organized, dependable, and passionate about supporting quality healthcare through accurate medical records management, we would love to hear from you!Apply today to join All Saints Sub Acute and Skilled Nursing as our next Medical Records Assistant!We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.