Medical Records Assistant – Part-Time

All Saints Subacute & Transitional Care; San Leandro (CA); On-site; USD 26,000 - 28,000; Part time

Job summary

All Saints Sub Acute and Skilled Nursing is hiring a Part-Time Medical Records Assistant. The role focuses on maintaining accurate and confidential resident medical records, coordinating with nursing staff, and ensuring compliance with federal and state regulations.

Strong organizational skills and attention to detail are essential. Responsibilities include assembling charts, updating records, handling requests, and supporting the MDS Coordinator.

Qualifications

• Detail-oriented with strong organizational skills.
• Experience handling confidential medical information.
• Familiarity with electronic medical records systems (EMR).
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Maintain, organize, and update resident medical records per policies and regulations.
• Collect, assemble, review, and file resident charts and related documents.
• Retrieve and deliver medical records to authorized personnel.
• Review records for completeness and correct missing items.
• Assist with organizing active and inactive resident records.
• Support MDS Coordinator with assessment scheduling and documentation.
• Maintain admission and discharge records and other logs.
• Track records and ensure proper sign-out and return of documents.
• Document incidents and file reports per procedures.
• Process authorized requests for medical record information with privacy compliance.
• Enter and retrieve resident demographics in computer systems.
• Answer inquiries and prepare correspondence.
• Assist with transcribing and typing reports for physicians.

Skills

Organizational skills

Attention to detail

Confidentiality

EMR software

Written communication

Multitasking

Team player

Tools

Electronic medical records (EMR) system

Job description

Medical Records Assistant - Part-Time

All Saints Sub Acute and Skilled Nursing

Pay: $19-$20 per hour

Schedule: Part-Time

All Saints Sub Acute and Skilled Nursing is seeking a detail-oriented and organized Part-Time Medical Records Assistant to join our team! If you have strong organizational skills, enjoy administrative work, and understand the importance of maintaining accurate and confidential medical records, we encourage you to apply.

In this role, you will help ensure resident medical records are complete, accurate, properly maintained, and compliant with applicable federal and state regulations. You will work closely with nursing staff, facility departments, and other healthcare professionals to support quality resident care.

Responsibilities

• Maintain, organize, and update resident medical records in accordance with facility policies and applicable regulations.
• Collect, assemble, review, and file resident charts, including nursing notes, assessments, progress notes, laboratory reports, imaging results, and other clinical documentation.
• Retrieve and deliver medical records to authorized personnel as requested.
• Review records for completeness and return incomplete documentation to the appropriate department for correction.
• Assist with organizing and maintaining active and inactive resident records.
• Support the MDS Coordinator with assessment scheduling and related documentation as needed.
• Maintain admission and discharge registers and other required medical records logs.
• Track medical records removed from the department and ensure they are properly signed out and returned.
• Assist with documenting incidents and accidents and filing reports according to established procedures.
• Process authorized requests for medical record information while following applicable privacy and confidentiality requirements.
• Enter and retrieve resident demographic information in the facility's computer systems.
• Answer telephone inquiries related to medical records and prepare correspondence as needed.
• Assist with transcribing and typing reports for physicians when required.
• Maintain confidentiality of resident information, passwords, and facility systems.
• Report suspected privacy violations, unauthorized access, or other security concerns promptly.
• Work collaboratively with nursing staff and other departments to ensure accurate and timely documentation.

Qualifications

• Previous medical records, healthcare administration, or clerical experience preferred.
• Strong organizational skills and attention to detail.
• Basic computer skills and the ability to learn electronic medical records systems.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Dependable, organized, and able to work independently as well as part of a team.

Compensation and Schedule

• $19-$20 per hour
• Part-time schedule
• Opportunity to contribute to the smooth operation of a skilled nursing facility.
• Collaborative healthcare team environment.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.