Medical Records Assistant

Greeley County Health Services; Tribune Township (KS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

403 (b) matching

403 (b)

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Competitive salary

Flexible schedule

Job summary

Greeley County Health Services, headquartered in Tribune, KS, seeks a Medical Records Assistant to ensure accurate chart reviews and secure handling of patient information. You will support doctors, nurses and patients with timely records and HIPAA-compliant processes.

The rural health system serves western Kansas with a 25-bed hospital and two family practice clinics, offering a collaborative environment and responsive record management to sustain quality care.

Qualifications

• Detail-oriented and organized with strong attention to accuracy.
• Familiarity with HIPAA and confidentiality standards.
• Ability to navigate and manage medical records with care.

Responsibilities

• Completes paper medical records chart reviews and assists with maintenance, purging and storage of records according to regulation.
• Review EHR admissions for duplicate encounters and assist with removing them or notifying proper personnel to prevent errors.
• Provides general office/phone coverage in a professional manner.
• Is trained on and understands the flow of the medical record through the facility from admission to discharge, and assists with effective record flow and processing.
• Navigates the filing/retrieval system of the paper medical records, and is able to locate a paper chart and obtain needed information as necessary to process medical records requests and inquiries.
• Efficiently uses the Electronic Health Record (EHR) i.e. is able to effectively locate, compile and complete records as requested. Is able to locate needed information that has been scanned, documented or entered into the EHR. Can proficiently assist others with locating or providing such information.
• Comprehends basic release of information guidelines and performs such tasks accurately and in compliance with HIPAA and confidentiality standards.
• Adheres to confidentiality and security of all forms of patient information.
• Completes medical records requests timely and accurately, following all HIPAA compliance and state/federal requirements as well as internal policies. Completes medical records requests for all GCHS locations (hospital, Greeley & Wallace County Clinics, etc.).

Skills

Detail oriented

Organized

HIPAA awareness

Tools

Electronic Health Record (EHR) system

Job description

Benefits

• 403 (b) matching
• 403 (b)
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• Competitive salary
• Flexible schedule

Are you a detail-oriented professional who loves organization and wants to make a real difference in healthcare? GCHS is looking for aMedical Records Assistant to join our team!

In this role, you are the vital link that ensures our doctors, nurses, and patients have the exact information they need, right when they need it. If you thrive in a fast-paced environment and love keeping things running smoothly behind the scenes, we want to hear from you!

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Completes paper medical records chart reviews and assists with maintenance, purging and storage of records according to regulation.
• Review EHR admissions for duplicate encounters and assist with removing them or notifying proper personnel to prevent errors.
• Provides general office/phone coverage in a professional manner.
• Is trained on and understands the flow of the medical record through the facility from admission to discharge, and assists with effective record flow and processing.
• Navigates the filing/retrieval system of the paper medical records, and is able to locate a paper chart and obtain needed information as necessary to process medical records requests and inquiries.
• Efficiently uses the Electronic Health Record (EHR) i.e. is able to effectively locate, compile and complete records as requested. Is able to locate needed information that has been scanned, documented or entered into the EHR. Can proficiently assist others with locating or providing such information.
• Comprehends basic release of information guidelines and performs such tasks accurately and in compliance with HIPAA and confidentiality standards.
• Adheres to confidentiality and security of all forms of patient information.
• Completes medical records requests timely and accurately, following all HIPAA compliance and state/federal requirements as well as internal policies. Completes medical records requests for all GCHS locations (hospital, Greeley & Wallace County Clinics, etc.).

For a complete list of benefits, please visit https://greeley.health/careers.

Headquartered in Tribune, Kansas

Greeley County Health Services is a rural health system serving western Kansas. GCHS boasts a 25-bed critical access hospital, 16-bed Long Term Care Unit, and 2 Family Practice Clinics located in Tribune and neighboring Sharon Springs in Wallace County.

GCHS's vision

is "to provide trusted care, close to home". Delivering unsurpassed patient care is at the top of our list, while we also strive to contribute to a healthy environment for our staff and neighbors. As the largest employer in Greeley County, our team is committed to the growth and stability of the communities that we serve.

GCHS's dedicated and caring team of physicians and midlevels are fully supported by excellent nursing and administration staff. State-of-the-art software, equipment, and an impressive suite of services assist our talented staff in providing outstanding patient care, while the attached long-term care facility gives residents immediate access to the staff and services at GCHS. The building was recently remodeled to foster a more conducive environment for caring for patients, improve handicap accessibility, and enhance patient flow, all of which allow us to continue to deliver a higher quality of care.

GCHS's culture

is represented by a devoted team that cares for each other. Compassionate coworkers strive to impact others' lives in meaningful ways. GCHS provides a friendly and professional working environment, regular employee recognition, and an abundance of growth opportunities.

Tribune, Kansas

has many amenities that are unexpected in a rural community, including a movie theater, 9-hole golf course, disc golf course, trap shooting range, tennis court, swimming pool, and four parks which include an outdoor basketball court and children's play areas, just to name a few. The community has been described as "One of the friendliest small towns you'll go to".

The school system

offers an average 10:1 teacher-to-student ratio allowing for a more focused and personalized learning opportunity for students. The elementary building and high school gym have recently been renovated. Many extracurricular activities are available to students, including Academic Club, Art, Band, Choir, Music, National Honor Society, Spanish, Student Council, Tech-Connect, Gifted and Talented, Computer Lab, Spanish, 4-H, and FFA. School sports include cross country, volleyball, tennis, football, cheerleading, basketball, track, golf, and wrestling. Go Jackrabbits!