Medical Records Supervisor

Commonwealth-of-Pennsylvania; Waynesburg (Greene County); On-site; USD 42,000 - 52,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Medical Records Supervisor for the Department of Corrections at SCI Greene. Lead a team to ensure accurate inmate health records and compliant documentation supporting medical operations in the facility.

Position requires RHIT or RHIA certification (or eligibility) with AHIMA; certification within 12 months of hire is mandatory. Salary starts at $46,827 with full-time hours and no telework option.

Qualifications

• RHIT or RHIA certificate from AHIMA, or eligibility for certification (AHIMA approved RHIT/RHIA program).
• Post Employment Requirement: obtain RHIT/RHIA within 12 months of employment.
• Other Requirements: basic training in Elizabethtown, PA; PA residency waived for this title.
• Background check and CJIS compliance required.
• Veterans preferences available under PA law.

Responsibilities

• Supervise and review the work of subordinate staff to ensure accuracy and timeliness.
• Maintain and monitor integrated health records while complying with documentation standards.
• Handle filing, issuing, transferring of records and prepare documentation for legal or facility needs.
• Check medical records for completeness and accuracy and direct corrections to health staff.
• Prepare periodic statistics reports to support reviews of medical activity.
• Evaluate medical record practices and identify opportunities for improvement.

Skills

Staff supervision

Leadership

Attention to detail

Education

RHIT/RHIA certification

Job description

As the Medical Records Supervisor for the Department of Corrections (DOC) at the State Correctional Institution (SCI) at Greene, you step into a leadership role that keeps vital health information moving with accuracy and purpose. This position gives you the chance to use your organizational strengths to guide a dedicated team and improve the flow of important medical documentation. Your efforts help maintain a dependable health care system that supports staff, inmates, and the entire facility. This role is an excellent match for individuals who are energized by responsibility and driven to make a meaningful impact.

This position ensures that inmate medical records are accurately maintained and consistently reviewed to support health care operations. It contributes to reliable documentation and supports the overall functioning of the medical unit. As a Medical Records Supervisor, you will perform the following duties:

• Staff Supervision:Guide and review the work of subordinate staff to ensure accurate and timely tasks
• Record Management:Maintain and monitor integrated health records while ensuring compliance with documentation standards
• Record Processing:Handle filing, issuing, and transferring of records and provide documentation for legal or facility needs
• Record Review:Check medical records for completeness and accuracy and direct corrections to appropriate health staff
• Report Preparation:Compile periodic statistical reports that support reviews of medical activity and outcomes
• Quality Assurance:Evaluate medical record maintenance practices and identify opportunities for improvement

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Special Requirements:

• You must possess a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirement is currently waivedfor this title.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.