Medical Records Administrator Specialist

Veterans Health Administration

Columbia Township (MO)

On-site

USD 41,000 - 97,000

Full time

5 days ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Job summary

Veterans Health Administration in Columbia, MO, seeks a Medical Records Administrator Specialist to oversee clinical encounter accuracy and revenue integrity within the Health Information Management section. You will supervise workload capture, audit stop codes, and implement EHR changes with cross-functional teams.

The role requires expertise in CPT/HCPCS, revenue codes, and data analysis, with a focus on compliance and timely documentation across departments.

Qualifications

A transcript must be submitted with your application if qualification is based on education.
Foreign education requires a Certificate of Foreign Equivalency for credit.
Education must be recognized by the U.S. Department of Education.

Responsibilities

Monitor clinical encounters to ensure timely completion.
Facilitate correction of clinical documentation issues that affect charges and registration data.
Review suspended charges and provide feedback to departments.
Guide clinical staff on workload capture and stop code assignment.
Audit and reconcile encounter data components for accuracy and completeness.
Run and coordinate reports for default stop codes and coordinate corrections.
Collaborate with supervisors to manage clinically driven reconciliation.
Implement approved EHR changes and test; communicate to departments.
Review CPT, HCPCS, and revenue codes with department heads and consultants.

Skills

Clinical documentation

Data analysis

CPT codes

HCPCS codes

EHR testing

Education

Transcript submission

Certificate of Foreign Equivalency

Education recognized by US DoE

Job description

Medical Records Administrator Specialist

Department: Department of Veterans Affairs

This position is located in the Health Administration Service (HAS), Health Information Management (HIM) section of the Harry S. Truman Memorial Veterans' Hospital in Columbia, MO.

Key Responsibilities

The duties of the position include but are not limited to: Monitor clinical encounters to ensure timely completion Facilitate correction of clinical documentation issues that result in charge errors and correction of registration data errors to ensure encounter accuracy (e.g., encounter type, encounter dates, medical service, insurance, eligibility) Review suspended charges (workload) and provide feedback and education to departments Provide guidance and assistance to clinical staff regarding the appropriateness of workload capture and stop code assignment Conduct ad hoc, periodic analysis of workload and review/compare charges posted against reporting Research status of workload/charges requiring additional action (i.e., "posted" status or resulting in a "suspended" status) Audit departments to ensure that encounter reconciliations are conducted by clinical services Audit encounter data components per area of responsibility based on VHA position for accuracy and completeness.

This will involve clinical teams/department representatives, MCAO, HIM, Revenue, etc.

following VHA Directive 1082, VHA Directive 1907.01, and VHA HIM Clinical Coding Program Guide Run and coordinate reports for default stop codes (i.e., 888s) and facilitate correction by the clinical areas Collaborate with Supervisors and Administrative Officers to manage clinically driven reconciliation Implement EHR changes approved by Change Control Committee, conduct basic testing, and communicate changes to departments Review CPT, HCPCS, and revenue codes with department heads and outside consultants to ensure compliance Assist the Revenue Cycle Integrity Auditor (as applicable) in reassuring the reimbursements for new procedures Work with VA MCAO team to review workload capture and stop codes for reporting purposes Serve as the on-site resource for questions relating to the maintenance, analysis, and implementation of updates or changes to the Charge Master Performs other duties as assigned Work Schedule: 7:30am-4:00pm Compressed/Flexible: Not available Telework: Not available Virtual: This is not a virtual position.

Functional Statement #: 00000 Medical Records Administrator Specialist GS-0669-5, GS-0669-7, GS-0669-9, GS-0669-11 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $40736 – $97087/yr.

What is the application deadline?

Applications close on 2026-10-15.

Who is eligible to apply?

This position is open under the 'Fed Competitive' hiring path.