Clinical Administrative Specialist

Veterans Health Administration; Leavenworth (KS); On-site; USD 51,000 - 82,000; Full time

Job summary

Veterans Health Administration, part of the Department of Veterans Affairs, is seeking a Clinical Administrative Specialist for the VA EKHCS in Kansas. The role focuses on ensuring accuracy of clinical data for reports, supporting administrative programs, and coordinating daily coverage across clinical areas.

This is a developmental position with potential for promotion as duties and performance advance. The successful candidate will work Monday–Friday with standard federal schedules, and

Qualifications

• Transcript must be submitted with your application if you rely on education.
• Education recognized by the U.S. Department of Education may be used to qualify for Federal employment.

Responsibilities

• Ensure accuracy of clinical data for both clinical and administrative reports.
• Assist on all action items related to this data.
• Provide administrative support, data collection, reporting and program evaluation support.
• Plan and manage special projects or studies to analyze administrative programs or issues.
• Research problems, issues, or program requirements; analyze recurring operational data.
• Monitor daily reports: missed opportunities, clinic utilization, delinquent encounters, delinquent consults, recall reminders.
• Coordinate daily coverage for clinical areas.

Tools

VISTA

National labor mapping tool

Job description

• Department: Department of Veterans Affairs

The Clinical Administrative Specialist is assigned to the office of the Deputy Chief of Staff (Medicine Services) at the VA Eastern Kansas Health Care System (VA EKHCS), a 2-complexity facility providing primary and secondary medical, surgical and diagnostic care to Veterans in Kansas and Missouri.

Key Responsibilities

This is a developmental position. At this level, assignments are designed to prepare the incumbent to perform the duties and responsibilities in the target position of Clinical Administrative Specialist. At the GS-07 level, the employee performs recurring administrative assignments using established methods, procedures, and accepted practices. The incumbent exercises judgment in carrying out assigned work and refers to unusual or complex situations to the supervisor.

The level of knowledge, analytical skill, independence and judgment exercised is less than that required of the full performance GS-09 position. Duties include but may not be limited to the following: Responsible for accuracy of clinical data for both clinical and administrative reports and assists on all action items related to this data.

Assists the Supervisory Health System Specialist with administrative support activities related to assigned programs, including data collection, reporting, and program evaluation support. Plans, conducts, and/or manages special projects or studies to analyze, evaluate, and provide recommendations on administrative programs or issues. Researches and analyzes problems, issues, or program requirements. Researches recurring operational analyses.

Responsible for daily review, communication and follow-up of missed opportunity report, clinic utilization statistical summary report, delinquent encounters report, delinquent consults report, recall reminders report, and other clinical management data reports. Monitors training requirements for existing staff and notifies respective supervisors of training deficiencies before the training becomes delinquent. Coordinates daily coverage for clinical areas.

This will require compiling leave requests from the providers, reviewing daily demands, working with the reviewing appointment scheduling list, etc. Biweekly labor mapping in National labor mapping tool based on VISTA clinical time and approved administrative time within the constraints of policy for assigned clinicians.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am - 4:00pm or 8:00am - 4:30pm or 8:30am - 5:00p or 9:00am - 5:30pm Telework: Ad-hoc Virtual: This is not a virtual position.

Position Description/PD#: Clinical Administrative Specialist/PD10545-A and PD10546-A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $51283 - $81553/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-13.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov - U.S. Federal Government