Medical Records Access & Retrieval Specialist

Allegheny Clinic; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Allegheny Clinic is seeking a Records Retrieval Specialist to obtain medical records from health providers and ensure accurate documentation for risk-adjusted revenue. You will coordinate with provider offices and securely store records in organizational repositories while complying with HIPAA.

The role requires residence within 50 miles of Pittsburgh, PA and involves travel to provider offices or campus locations. Strong communication, time management, and attention to detail are essential.

Qualifications

• Requires 3 years of health care and/or health insurance experience.
• Proficiency with Microsoft Office tools (Outlook, Excel, Word).
• Experience with EMR/EHR systems preferred.

Responsibilities

• Collect medical records within tight timeframes and store securely in repositories.
• Contact providers to request records and coordinate efficient retrieval methods.
• Prepare hard copy records for electronic conversion.
• Communicate with team and providers to meet deadlines.
• Travel to provider offices or Highmark campus to obtain records.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Independent work

Team collaboration

Education

High School/GED

Associates in Health Information Technology

Tools

Microsoft Office (Outlook, Excel, Word)

EMR/EHR familiarity

HIPAA knowledge

Job description

Allegheny Clinic is seeking a Records Retrieval Specialist to obtain medical records from health providers and ensure accurate documentation for risk-adjusted revenue. You will coordinate with provider offices and securely store records in organizational repositories while complying with HIPAA.

The role requires residence within 50 miles of Pittsburgh, PA and involves travel to provider offices or campus locations. Strong communication, time management, and attention to detail are essential.