Business Office Manager Assistant

Marquis Health Consulting Services; Chelsea (MA); On-site; USD 25,000 - 50,000; Part time

Benefits offered by this job

Tuition reimbursement

Referral bonus

Health benefits

Vision benefits

Dental benefits

401k with match

Life insurance

EAP resources

Job summary

Highland Park Rehabilitation and Healthcare Center in Massachusetts is seeking a part-time Business Office Manager Assistant to support the business office with daily financial and administrative tasks. You will assist with billing, A/R, A/P, and reconciliations, maintain resident accounts, and help prepare routine financial reports, while upholding confidentiality and regulatory requirements.

This role requires Medicaid experience, strong MS Office skills, and demonstrated attention to detail

Qualifications

• Medicaid experience is required.
• Basic knowledge of billing processes and financial recordkeeping.

Responsibilities

• Assist the Business Office Manager with daily financial and administrative operations.
• Support accounts receivable and accounts payable processes, including data entry, posting, and reconciliation tasks.
• Assist with billing, collections, and reimbursement processes to ensure timely and accurate financial operations.
• Maintain accurate and organized financial records, documentation, and resident account files.
• Prepare and process routine financial reports, statements, and supporting documentation as directed.
• Communicate professionally with residents, families, insurance providers, vendors, and internal departments regarding billing and account inquiries.
• Support month-end and routine financial closing processes as needed.
• Assist with resolving billing discrepancies and follow up on outstanding account balances.
• Ensure confidentiality and security of all financial and resident information in accordance with facility policies and regulations.
• Provide general administrative support to the business office to ensure efficient daily operations.

Skills

Medicaid experience

Billing knowledge

Microsoft Office

Tools

Word

Excel

Outlook

Job description

Join our team at Highland Park Rehabilitation and Healthcare Center as a Business Office Manager Assistant

Must Have Medicaid Experience

Part-Time Position - Monday, Wednesday, and Friday from 8 am - 4 pm.

Same Day Pay!

$25K-50K/year

At Highland Park Rehabilitation and Healthcare Center, we believe that strong financial operations and administrative support are essential to ensuring residents receive uninterrupted, high-quality care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager Assistant supports the Business Office Manager in maintaining accurate financial records, assisting with billing and collections, and ensuring smooth day-to-day office operations.

Responsibilities for Business Office Manager Assistant:

• Assist the Business Office Manager with daily financial and administrative operations within the business office.
• Support accounts receivable and accounts payable processes, including data entry, posting, and reconciliation tasks.
• Assist with billing, collections, and reimbursement processes to ensure timely and accurate financial operations.
• Maintain accurate and organized financial records, documentation, and resident account files.
• Prepare and process routine financial reports, statements, and supporting documentation as directed.
• Communicate professionally with residents, families, insurance providers, vendors, and internal departments regarding billing and account inquiries.
• Support month-end and routine financial closing processes as needed.
• Assist with resolving billing discrepancies and follow up on outstanding account balances.
• Ensure confidentiality and security of all financial and resident information in accordance with facility policies and regulations.
• Provide general administrative support to the business office to ensure efficient daily operations.

Qualifications for Business Office Manager Assistant:

• Skilled Nursing experience preferred.
• Medicaid experience required
• Minimum of one (1) to two (2) years of bookkeeping or business office experience within a healthcare setting preferred.
• Prior experience in Long-Term Care, Rehabilitation, or Post-Acute Care settings strongly preferred.
• Basic knowledge of billing processes, accounts receivable, accounts payable, collections, and financial recordkeeping.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong communication and interpersonal skills with the ability to interact professionally and compassionately with residents, families, employees, vendors, and community partners.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to support process improvement and operational efficiency.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
• Commitment to supporting the mission of providing exceptional care and service to residents and their families.

Our Core Values in Action

Passion – Supporting accurate financial operations that ensure residents receive uninterrupted, high-quality care.

Respect – Treating residents, families, and colleagues with professionalism, compassion, and confidentiality.

Excellence – Delivering accurate, reliable, and efficient financial and administrative support to strengthen overall facility operations.

Benefits for Business Office Manager Assistant:

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Join our team at Highland Park Rehabilitation and Healthcare Center, a 188-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.

Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.