Medical Receptionist - Part Time

Altasciences; Newton (NJ); On-site; USD 25,000 - 30,000; Full time

Job summary

Altasciences in Newton, New Jersey is seeking a Front Desk Administrative Assistant to support the practice staff by greeting patients, registering demographics, scheduling, and handling payments.

You will manage intake forms, collect co-pays, input data, answer calls, and maintain patient files while protecting confidentiality. This on-site role requires strong organization and customer service skills.

Qualifications

• High School diploma or equivalent.
• 1-2 years of customer service or data entry experience.
• Healthcare setting experience helpful but not required.

Responsibilities

• Assist with front desk operations and patient registration using the Practice Management system.
• Greet patients and verify/input demographics into the system.
• Collect and input licenses and insurance information.
• Collect co-pays and payments at time of service.
• Maintain/organize patient documents/files.
• Answer phones and schedule appointments.
• Reconcile co-pays and payments daily.
• File/label/send outbound and inbound faxes.
• Maintain confidentiality of medical records.
• Room patients when provider is ready.

Skills

Front desk operations

Customer service

Data entry

Phone handling

Office organization

Education

High School diploma

Tools

Practice Management system

Job description

Located in:

Newton, New Jersey 07860

Performs a variety of front desk activities (answering phones/greeting patients) that support the Center and professional staff and performs a variety of essential services (checking-in, checking-out, etc.) as directed or requested by Practice Manager.

The duties include, but are not limited to:

• Assist with/complete all Front Desk operations and the use of the Practice Management system to ensure efficient patient registration and check out processes.
• Greeting patients and verifying/inputting demographic information into Practice management system.
• Collecting and inputting all valid licenses and insurance information.
• Collecting and posting all co-payments and payments made at time of service.
• Maintaining/organizing patient documents/files
• Answering phones, scheduling appointments, taking messages
• Reconciling co-pays and time of service payments collected daily
• Filing/labeling/sending outbound and inbound faxes
• Maintain confidentiality and use discretion when handling patient’s medical records and information.
• May perform charge entry process.
• Completing referrals for a specialist
• Prior authorization requests from patients and/or providers
• Filing any/all paperwork
• Rooming patients when checked in and provider is ready to treat the patient
• Performs miscellaneous job-related duties as assigned

Qualifications or Education, Training and Experience

• High School graduate or equivalent. Computer literacy required.
• 1-2 years of previous customer service/data entry, administrative/office management/clerical experience required.
• Experience of working in the health or other public sector organization helpful, but not necessary.

Knowledge and Skills/Expected Competencies

• Business office procedures
• Grammar, spelling, punctuation and basic arithmetic
• Medical insurance and medical billing skills
• Operating all office equipment
• Strong organizational and leadership skills
• Answering the telephone in a pleasant and helpful manner and using a multi-line telephone system.
• Establishing and maintaining effective working relationships with patients, employees, and the public.
• Speak clearly and concisely
• Read, understands, and follows oral and written instruction.
• Exceptional customer service skills
• Ability to sort and file materials correctly by alphabetic or numeric systems
• Ability and willingness to help patients with check in or check out process
• Work may require hand dexterity for telephone and office machine operation.
• Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies.
• Requires manual dexterity sufficient to operate a keyboard, operate a calculator, telephone, copier and such other office equipment as necessary.
• Hearing must be in the normal range for telephone contact.
• It is necessary to view computer screens for long periods and to work in an environment that may be stressful

The compensation range for this position is $18.00/hour– $22.00/hour. Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, abilities, and location, as required by the role, as well as internal equity and alignment with market data.