Medical Receptionist - Full Time - Bilingual Spanish Speaking

Sovereign Health systems; Paterson (NJ); On-site; USD 35,000 - 45,000; Full time

Job summary

A healthcare facility in Paterson, NJ is seeking a Medical Receptionist to serve as the first point of contact for patients. This role involves managing appointments, handling inquiries, and ensuring patient records are maintained accurately. Bilingual candidates fluent in Spanish and English are preferred. Candidates should have at least one year of previous experience and proficiency in electronic health record systems. The position offers the chance to enhance patient satisfaction and contribute to a positive healthcare environment.

Qualifications

• Proficient in both English and Spanish with strong communication skills.
• One year of experience as a medical receptionist or in a healthcare front-desk role.
• Familiar with electronic health record (EHR) systems.

Responsibilities

• Greet and check in patients, verifying personal and insurance information.
• Manage scheduling and confirm patient appointments using EHR systems.
• Maintain and update patient records ensuring privacy compliance.

Skills

Bilingual communication skills

Organizational skills

Multitasking abilities

Proficiency with EHR systems

Education

High school diploma or equivalent

Tools

Electronic Health Record systems

Job description

About the Role:

The Medical Receptionist plays a critical role as the first point of contact for patients within our healthcare facility, ensuring a welcoming and efficient experience. This position requires managing patient appointments, handling inquiries, and maintaining accurate patient records with a high degree of confidentiality and professionalism. As a bilingual Spanish-speaking receptionist, you will facilitate clear communication between Spanish-speaking patients and healthcare providers, enhancing patient satisfaction and care quality. The role demands excellent organizational skills to coordinate schedules, process insurance information, and support clinical staff in daily operations. Ultimately, the Medical Receptionist contributes significantly to the smooth functioning of the healthcare office, promoting a positive environment for both patients and staff.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in both English and Spanish, with excellent verbal and written communication skills.
• At least one year of previous experience in a medical receptionist or front‑desk role within a healthcare setting.
• Familiarity with electronic health record (EHR) systems and basic computer skills.
• Strong organizational skills and the ability to multitask in a fast‑paced environment.
• Valid Driver's License and transportation to travel to satellite office location.

Preferred Qualifications:

• Experience with medical insurance verification processes.
• Knowledge of HIPAA regulations and patient confidentiality standards.
• Customer service training or experience in a healthcare environment.

Responsibilities:

• Greet and check in patients promptly and courteously, verifying personal and insurance information.
• Schedule, reschedule, and confirm patient appointments using electronic health record (EHR) systems.
• Answer incoming calls and respond to patient inquiries in both English and Spanish, providing accurate information or directing calls appropriately.
• Maintain and update patient records, ensuring compliance with privacy regulations and data accuracy.
• Coordinate with medical staff to facilitate patient flow and communicate any special needs or instructions.
• Process billing information and assist patients with insurance verification and payment procedures.
• Manage office supplies and maintain a clean, organized reception area.

Skills:

The required bilingual communication skills are essential for effectively interacting with a diverse patient population, ensuring clear understanding and comfort for Spanish‑speaking patients. Organizational and multitasking abilities are used daily to manage appointment schedules, patient check‑ins, and administrative tasks simultaneously without compromising accuracy. Proficiency with EHR systems enables efficient handling of patient records and appointment management, which is critical for maintaining smooth office operations. Knowledge of medical terminology and billing processes supports accurate insurance verification and patient billing inquiries. Preferred skills such as certification and familiarity with HIPAA regulations enhance the receptionist's ability to maintain compliance and provide high‑quality administrative support within the healthcare setting.