Medical Receptionist

TEEMA Group; Town of Stanley (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

TEEMA Group is seeking a Medical Program Assistant Associate (MPAA) in Wisconsin to support the Health Service Unit with scheduling, records management, and patient advocacy. You will coordinate appointments, maintain medical records, and serve as a friendly, professional liaison for patients and staff.

The role emphasizes accurate data handling, strong communication, and compliance with privacy regulations, operating on-site in a correctional setting.

Qualifications

• 1 year of patient scheduling experience in a clinical setting
• 1 year of CNA/MA experience or equivalent
• Proven adaptability in a fast-paced clinical environment
• Meticulous data-entry accuracy
• Strong written, verbal, and interpersonal communication
• Active BLS certification with AED training

Responsibilities

• Coordinate patient appointments and program schedules to ensure efficient clinical workflows.
• Maintain the integrity of the medical records system and securely organize, update, and archive patient information.
• Prepare, manage, and distribute administrative correspondence; act as a communication bridge for the unit.
• Facilitate accurate release of medical information while upholding privacy and regulatory compliance.
• Keep computer databases updated and organized; provide data retrieval and reporting support.
• Respond quickly to emergencies with BLS/first aid until advanced care arrives.
• Other duties as assigned.

Skills

Patient scheduling

Medical records

Communication

Data entry

BLS AED

Adaptability

Job description

Medical Program Assistant Associate (MPAA)

Role Summary

Are you a highly organized healthcare professional who thrives in a fast-paced environment and loves keeping clinical operations running beautifully? We are seeking a proactive and detail-oriented Medical Program Assistant Associate (MPAA) to join our dynamic clinical team. In this central role, you will be the heartbeat of our Health Service Unit, providing essential scheduling and program coordination to support our patients, clinical staff, and administrative leaders. Balancing patient care coordination with vital medical records management, you will act as a welcoming guide for patients and a trusted partner to your colleagues. If you are looking for an inspiring opportunity to blend your medical administrative talents with your passion for patient advocacy, we invite you to make a meaningful impact with us!

Duties & Responsibilities

Patient Care Scheduling: Masterfully coordinate patient appointments and program schedules, ensuring clinical workflows run efficiently and patients receive timely care.

Medical Records Stewardship: Maintain the absolute integrity of our medical records system, overseeing the secure organizing, updating, and archiving of critical patient health information.

Dynamic Communication: Professionally prepare, manage, and distribute incoming and outgoing administrative correspondence, acting as a clear communication bridge for the unit.

Information Governance: Facilitate the accurate and timely release of medical information while maintaining strict patient privacy and regulatory compliance.

Data Integration: Keep computer databases up-to-date and organized, providing smooth data retrieval and reporting to support strategic clinical governance.

First Response Support: Maintain immediate readiness to perform life-saving BLS and first aid to ensure patient safety and comfort within the facility until advanced emergency care arrives.

Other duties as assigned.

Required Qualifications

Experience Baseline: Minimum of 1 year of patient scheduling experience in a clinical setting OR 1 year of hands-on experience working as a Certified Nursing Assistant (CNA) or Medical Assistant (MA).

Adaptability: Proven ability to thrive and multi-task within a fast-paced clinical environment featuring competing priorities.

Precision: Meticulous attention to detail with high data-entry accuracy.

Communication Excellence: Strong written, oral, and interpersonal communication skills to collaborate successfully across teams.

Life Support: Active Basic Life Support (BLS) certification through the American Heart Association (AHA) along with completed training in the use of an Automated External Defibrillator (AED).

Work Type: Full-Time Contract Position.

Work Setting: On-site, Correctional setting.