Medical Office Manager, Practice Manager full time

Advanced TMS Center, Medical Office; California; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid sick time

Paid vacation

Medical insurance

Retirement/profit sharing

Disability insurance

Major holidays off

Flexible scheduling

Salary & Bonus

Job summary

Advanced TMS Center in California is seeking an experienced full-time Medical Practice Office Manager to lead a multi-specialty outpatient group. You will coordinate medical and support staff to optimize efficiency as our practice grows.

The role involves overseeing clinical and administrative workflows, developing policies and procedures, onboarding new providers, ensuring compliance, scheduling, HR and billing tasks, and maintaining a safe, organized environment for patients and staff.

Qualifications

• Minimum 5 years of Medical Practice Management experience.
• Proven management experience in a medical setting.
• Strong leadership qualities and decision-making skills.
• Excellent written and verbal communication abilities.
• Typing by touch for efficient documentation.
• Up-to-date vaccinations and compliance with safety procedures.

Responsibilities

• Oversee all aspects of medical service activities and personnel; supervise staff and clinician schedules
• Plan and coordinate support services and develop, document & implement policies & procedures
• Work collaboratively with physicians & staff to ensure workflow completion
• Maintain a clean environment to ensure staff & patient safety and smooth daily workflow
• Competently fill in or work beside staff when needed to maintain coverage
• Support & oversee medical & testing procedure scheduling, training and implementation
• Lead in compliance, credentialing, interviewing and hiring, HR and billing issues
• Onboard new providers and support staff, improve and administer training procedures

Skills

Medical Practice Management

Leadership

Organizational skills

Written and verbal communication

Typing by touch

Patient interaction

Initiative

Education

Two-year college degree

Job description

Job Description

We seek an experienced full-time Medical Practice Office Manager, or Medical Administrator to lead multi-specialty group. This is an exciting opportunity! You will coordinate both medical and support staff to optimize efficiency because we are rapidly growing.

Responsibilities:

• Oversee all aspects of medical service activities and personnel; supervise staff and clinician schedules
• Plan and coordinate support services and develop, document & implement policies & procedures
• Work collaboratively with physicians & staff to ensure workflow completion
• Maintain a clean environment to ensure staff & patient safety and smooth daily workflow
• Along with supervising, the manager is expected to competently fill in or work beside staff if needed
• Support & oversee medical & testing procedure scheduling, training and implementation
• Lead in compliance, credentialing, interviewing and hiring, HR and billing issues
• Onboard new providers and support staff, improve and administrate training procedures
• Establish and enforce healthcare policies and procedures, train new support staff

Qualifications:

• Previous Medical Practice Management experience at least 5 years
• Proven experience in a management role
• Strong leadership qualities
• Strong organizational skills
• Excellent written and verbal communications skills
• Typing by touch
• Up to date vaccinations, compliance with safety procedures
• Mature, responsible, reliable, punctual, quick learner, & energetic
• Good phone skills, takes initiative, intuitive, good with patients
• Live within driving distance of Ladera Ranch

Practice Description:

We are an upscale, multispecialty private outpatient group serving OC for over 32 years. Our new practice manager or administrator must be experienced in large medical group management. At least a 2 year college degree is required. If you are a leader or manager instead of a follower, this job with a very high level of responsibility, is for you!

You will work in a first-class, recently built large office, a great working environment, with happy staff, and cutting edge technology. We provide practice-specific training for all aspects of the Manager position.

We have excellent long term growth and advancement opportunities for managers because our group is rapidly growing, with currently 11 providers and 12 support staff. The job is overall very "hands on" with direct communication with patients, medical providers, support staff and the Group Administrator.

Benefits Currently Offered:

• Paid sick time
• Paid vacation
• Medical insurance
• Retirement/profit sharing
• Disability insurance
• Major holidays off
• Flexible scheduling
• Salary & Bonus, Pay raises, competitive and commensurate with experience

Company Description

Large multispecialty group, in a great work environment. Excellent training and support provided. Patients frequently compliment our competent, compassionate staff ! We are hiring immediately.