Medical Office Manager

Forum Health; Bloomingdale (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Dental Insurance

Life Insurance

Vision Insurance

Paid Time Off

Job summary

A healthcare organization located in Bloomingdale, IL, is seeking a Medical Office Manager. This critical role is responsible for overseeing daily operations, financial performance, and ensuring high-quality patient care. Candidates should have at least 5 years of medical office experience, including supervisory duties, along with excellent communication and leadership skills. The position offers a salary range of $65,000 to $70,000 annually, with comprehensive benefits including health insurance, retirement plans, and paid time off.

Qualifications

• Minimum of 5 years of medical office experience, 2 years in a supervisory capacity.
• Knowledge and experience in billing and regulations including Medicare, Medicaid, and HIPAA.
• Passion for customer service and health & wellness.

Responsibilities

• Responsible for financial management and performance of the medical practice.
• Oversee day-to-day operations of the medical practice.
• Supervise staff and adherence to company policies and procedures.

Skills

Excellent communication skills

People skills

Financial management

Customer service

Education

Bachelor’s degree in healthcare administration, Business Administration, or related field

Job description

At Forum Health, we're leading the charge in personalized, functional, and integrative medicine. As a nationwide network of providers, we help patients uncover the root causes of their symptoms and create custom plans that empower lasting wellness. Our mission is driven by innovation, connection, and a deep commitment to transforming lives.

Overview

Forum Health is currently managing all recruiting in-house. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel.

Summary

The Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel.

Key Responsibilities

• Responsible for the financial management and financial performance of the medical practice to maintain a state of profitability and growth.
• Responsible for the day-to-day operations of the medical practice.
• Supervises and ensures adherence to Company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility.
• Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership.
• Oversee appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation.
• Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address.
• Develops and maintains productive relationships through effective and timely communication.
• Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance.
• Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team.
• Supervises inventory, ordering and control of all medication, supplies, and equipment needed to deliver practice services.
• Ensures compliance with all federal, state and local regulations related to the operations of the medical practice.
• Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff.
• Coordinates internal and external meetings and conference attendance.
• Analyzes data from practice to evaluate trends in growth and productivity.
• Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed.
• Travel as needed to meet business objectives (estimated travel up to 15%).

What You’ll Bring

• Bachelor’s degree in healthcare administration, Business Administration, or a related field
• A minimum of 5 years of medical office experience, 2 years in a supervisory or management capacity
• Excellent communication and people skills
• Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, commercial insurance, and HIPAA and labor law.
• A passion for customer service and living a life dedicated to health & wellness a plus
• Salary: The annual base salary range for this position is $65,000 - $70,000 annually. Annual base salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and or licensures. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations.
• Location: Onsite, Bloomingdale, IL
• Benefits: 401(k), 401(k) matching, Health Insurance, Dental Insurance, Life Insurance, Vision Insurance, Paid Time Off
• Visa Sponsorship: Applicant must be authorized to work in the United States without the need for sponsorship now or in the future.

We are located at

303 East Army Trail Road, Ste. 304

Bloomingdale, IL 60108

Why Join Us

You’ll join a collaborative, growth-oriented organization that’s redefining healthcare through innovation and compassion. We offer competitive compensation, benefits, and the opportunity to make a meaningful impact every day.

Forum Health is currently managing all recruiting in-house and is not partnering with external staffing or recruiting agencies. Any unsolicited resumes or candidate submissions from third parties will be considered the property of Forum Health.