Medical Office Manager

Clinical-Associates,-P.a.; Baltimore (MD); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid Holidays

PTO

Life Insurance

401K with matching

Job summary

Clinical Associates in Baltimore, MD is seeking an experienced Medical Office / Practice Manager to lead daily operations and supervise staff across multiple sites. You will coordinate scheduling, improve patient flow, and support coordination between providers, staff, and administrative teams.

Shift hours are Monday - Friday 8:30 am - 5:00 pm with travel to other site locations expected. Benefits include Paid Holidays, PTO, Life Insurance, and a 401K with matching.

Qualifications

• High School diploma; Bachelor's degree in business, health care administration, or related field preferred.
• Minimum 4 years supervisory experience.
• Knowledge of general medical office procedures.
• Proficiency in computer skills with willingness to learn new applications.
• Excellent time management skills with a proven ability to meet deadlines.
• Exceptional organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Ability to interact effectively with culturally diverse patients and employees.
• Ability to convey a positive attitude and project a professional image.
• Ability to remain flexible and work independently and as a member of the team.

Responsibilities

• Oversee daily operations of the medical office or practice.
• Manage staff, scheduling, and patient flow to ensure efficiency.
• Coordinate with providers, staff, management and the community.
• Recruit for vacant positions and coordinate new hire orientation.
• Ensure HIPAA compliance and staff training.
• Monitors weekly staff schedules and ensures coverage as needed.

Skills

Time management

Organization

Communication

Flexibility

Independence

Education

High School diploma; Bachelor's degree in business or health care administration preferred

Job description

Description

At Clinical Associates, we make being healthy easier. We connect our patients to a seamless system of integrated medical care, which includes in‑house specialists in areas of practice, from cardiology to podiatry. We also offer unique services like our nuclear stress testing facility. We have been serving the Towson, Pikesville, and Reisterstown communities of Baltimore County for over 50 years.

Our physicians, specialists and credentialed health care providers are assisted by 175 trained support staff. We do our best to take care of everything for our patients – records, scheduling appointments, coordinating with providers and specialists, and each of our offices has laboratory centers for tests and blood work on site.

We are seeking to add experienced Medical Office / Practice Managers to our team! If you thrive in a fast paced environment and have experience overseeing the daily operations of a medical office or practice, managing staff, and ensuring smooth patient flow, this position may be for you!

Managers and Assistant Managers on our team are responsible for fostering a positive office environment where professional excellence, staff cooperation, and open communication exists to facilitate productive interaction between patients, practitioners, staff, management, and the community.

Shift Hours: Monday - Friday 8:30 am - 5:00 pm

(*Requires Shift Flexibility / Travel to other site locations is required)

Duties include but are not limited to the following:

FINANCIAL/BILLING:

• Reviews daily productivity goals with providers and staff.
• Monitors and reports on providers’ schedules ensuring schedules are utilized efficiently and accurately to reach maximization.
• Ensures employee compliance with established cash handling and billing procedures.
• Reviews and appropriately codes invoices to be submitted to accounts payable.

CUSTOMER SERVICE:

• Available to staff and physicians to handle after-hours administrative emergencies.
• Intercedes at a higher level when patient concerns are escalated.
• Exemplifies an empathetic and caring demeanor towards staff, patients, and visitors.
• Assures staff respectfully and efficiently interacts with patients and their families/caregivers.
• Passionate about promoting a positive image to the public, conveying the mission and vision statements of the company.

COMMUNICATION:

• Responsible for programming phones to correlate with on-call providers within the Department.
• Assures all systems, providers and staff properly utilize and participate in the established medical on-call system.
• Facilitates Department staff and providers team meetings.

PERSONNEL:

• In coordination with Human Resources, recruits for vacant positions and coordinates new hire orientation.
• Coordinates ongoing training of employees, including, but not limited to specific job training, OSHA, and HIPAA compliance.
• Responsible for completion of new hire competencies.
• Monitors weekly staff schedules and obtain coverage when needed.
• Supervises, evaluates, and provides management support to staff and providers.
• Evaluates work assignments and directs workflow of site staff.

EPM/EHR

• Has a clear understanding and good working knowledge of the EPM/EHR system.
• Assures complete compliance with established workflow procedures and policies.

FACILITIES:

• Provides technological oversight and Department-based operational equipment.
• Oversees maintenance of waiting rooms, exam rooms, procedure rooms, offices, and common areas to ensure a clean and aesthetically pleasing environment.
• Manages systems/equipment issues.

GENERAL:

• Supports the goals and missions of Clinical Associates.
• Attends required meetings and completes other duties as required.

Benefits:

• Paid Holidays
• PTO
• Life Insurance
• 401K with matching

MINIMUM QUALIFICATIONS:

• High School diploma. Bachelor’s degree in business, Health Care Administration, or related field preferred.
• Minimum 4 years supervisory experience.
• Knowledge of general medical office procedures.
• Proficiency in computer skills with a willingness and ability to learn knew applications.
• Excellent time management skills with a proven ability to meet deadlines.
• Exceptional organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Ability to interact effectively with culturally diverse patients and employees.
• Ability to convey a positive attitude and project a professional image.
• Ability to remain flexible and work independently and as a member of the team.
• Requires long periods of sitting, intermittent standing, reaching, and bending. Must be able to move freely throughout the facility, travel efficiently between all site locations and be able to lift approximately 10 to 20 lbs. regularly.

Clinical Associates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.