Medical Office Coordinator

AdventHealth; Ocala (FL); On-site; USD 23,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

403-B retirement plan

Parental leave

Job summary

AdventHealth Ocala is seeking a detail‑oriented scheduling associate to facilitate patient registrations and appointments. You will coordinate with registration and ancillary teams to ensure accurate throughput and scheduling for outpatient services in a fast-paced environment.

The role emphasizes timely communication with physician offices, precertification delivery, and workload prioritization, with opportunities for professional growth within AdventHealth’s patient‑centered care model in

Qualifications

• Proficient in general computer use and office software.
• Familiar with office equipment such as copiers, fax machines, calculators.
• Experience in a medical setting is preferred.

Responsibilities

• Facilitates the registration and scheduling process for patients.
• Communicates with registration and ancillary departments to ensure accurate capture and throughput of outpatient appointments.
• Schedules appointments for ancillary departments and records all necessary information.
• Notifies physician offices of possible non-covered appointments and facilitates precertification for outpatient clinics.

Skills

Computer Proficiency

Office Equipment

Education

High School Grad or Equiv

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule: Full time

Shift: Day (United States of America)

Address: 3949 SW COLLEGE RD

City: OCALA

State: Florida

Postal Code: 34474

Job Description:

Facilitates the registration and scheduling process for patients. Communicates effectively with registration and ancillary departments to ensure accurate capture and throughput of all outpatient appointments. Schedules patient appointments for ancillary departments and ensures all necessary information is recorded. Interacts with registration and promptly notifies physician offices of possible non-covered appointments. Facilitates prompt delivery of precertification for outpatient clinics. Evaluates, compiles, and reports information to the team to facilitate patient care. Anticipates and prioritizes workload efficiently, displaying independent problem-solving skills. Maintains clerical abilities to file records supporting scheduling function processes. Keys in information for patient appointments and external reviews on all pre-certified appointments. Attends staff meetings regularly to stay informed and contribute to team discussions. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Computer Proficiency [Required]
• Knowledge of small office equipment; copier/fax/calculator [Required]

Education:

• High School Grad or Equiv [Required]

Field of Study:

• in business, marketing, fundraising or a health care related field
• in Non-Profit Management, Healthcare Administration, Sales and Marketing, Business Administration

Work Experience:

• 1+ in a medical setting with coding, charge entry and payment collection [Preferred]

Licenses and Certifications:

• Basic Life Support - CPR Cert (BLS)[Preferred]

Physical Requirements:

(Please click the link below to view work requirements)

• Physical Requirements - https://tinyurl.com/23km2677

Pay Range: $16.79 - $26.86

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.