Physician Office Coordinator

1103 Team Member Services; Ocala (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

403-B retirement plan

Parental leave

Career development

Whole person well-being resources

Mental health resources

Pet benefits

Job summary

AdventHealth in Ocala, Florida is seeking an Office Scheduling Specialist to support OB/GYN clinics, coordinating with departments and scheduling procedures.

This role verifies benefits, handles pre-certifications, communicates with patients and insurers, and ensures supplies and equipment are ready for procedures. Full-time, day shift, competitive benefits from day one.

Requires 2+ years of office experience, Associate or Bachelor’s degree preferred, strong Microsoft Office skills, and teamwork.

Qualifications

• 2+ years of office experience.
• Medical office scheduling and authorization experience preferred.
• Associate or Bachelor's degree preferred.

Responsibilities

• Schedule patients for clinic-based procedures and coordinate with departments.
• Verify benefits eligibility for patient visits.
• Complete authorization and pre-certification for procedures.
• Liaise with insurance companies for approvals.
• Communicate instructions for procedures to patients.
• Coordinate equipment and medications for procedures.
• Oversee training and maintenance of equipment.
• Assist in procedures and billing.
• Manage supplies within budget; oversee operations.
• Other duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Multitasking

Data privacy

Team player

Verbal communication

Written communication

Education

Associate

Bachelor's degree

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family:

Benefits from Day One:

• Medical
• Dental
• Vision Insurance
• Life Insurance
• Disability Insurance Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time Shift: Day (United States of America) Address: 1219 S Pine Ave City: Ocala State: Florida Postal Code: 34471

Job Description:

• Supports OB/GYN Office Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]

Education:

• Associate [Preferred]
• Bachelor's [Preferred]
• Field of Study: high school graduate

Work Experience:

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Physical Requirements:

(Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/ This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.