Clinical Coordinator

adventhealth; Ocala (FL); On-site; USD 28,000 - 51,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Ocala, FL is seeking an Administrative Professional to support nursing education operations and campus activities. You will handle office tasks, scheduling, data entry, and coordinate with education and HR teams for onboarding and placements.

The role emphasizes organization, communication, and collaboration across departments, with a day shift and full-time schedule. A minimum 2 years of administrative experience and a high school diploma are required, with an associate degree

Qualifications

• Strong organizational skills are required.
• Excellent communication across teams and with stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work a varied schedule and support multiple shifts as needed.
• Ability to collaborate with unit leadership and HR.
• Preferred healthcare knowledge and familiarity with campus education programs.

Responsibilities

• Provide administrative support to the Education team and campus operations.
• Process and track attendance for onboarding and education sessions.
• Coordinate scheduling of classrooms and manage education records for leadership and agencies.
• Assist with school affiliations, student placements, and ID setup with HR.

Skills

Organizational skills

Communication skills

Microsoft Office

Multi-department collaboration

Healthcare knowledge

Technology proficiency

Independent learner

Schedule flexibility

Education

Associate degree

High School Diploma

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1500 SW 1ST AVE

City:

OCALA

State:

Florida

Postal Code:

34471

Job Description:

Provides administrative support to the team, including ordering and maintaining office supplies, processing mail, and screening and directing incoming phone calls. Performs data entry, including creating and assigning computer based module curriculums, courses, classes, and pulling reports as needed. Creates, tracks, and records attendance for classes related to onboarding and all education provided within the Nursing Education Department. Processes and records all continuing education requests for campus programs. Furnishes team member education records to leadership and State and Federal agencies upon request. Schedules classrooms as needed by the Education Department and communicates events within all facility classrooms. Oversees the Professional Excellence Program at the campus level and collaborates with Workforce Development (WFD) to ensure communication on progression. Supports General Orientation to ensure success for onboarding weeks and facilitates General Orientation as needed. Assists with the school affiliation process and assigns clinical placements for current affiliated schools' students and faculty in collaboration with the Education Team and unit leadership. Collaborates with HR to set up student and faculty ID and acts as the administrator for student and faculty placement requirements. Participates in site visits with partnered schools to support professional development and collaborates with school partners onsite to create engagement. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational skills [Required]
• Effective communication skills [Required]
• Proficient in Microsoft, Excel and Powerpoint [Required]
• Has ability to work a varied schedule with visibility to all shifts as needed [Required]
• Ability to collaborate with multiple departments including unit leadership [Required]
• Possess a broad healthcare knowledge base [Preferred]
• Comfortable utilizing technology and can operate equipment: including but not limited to projectors, audiovisuals, cameras [Preferred]
• Function independently and demonstrates a desire to learn [Preferred]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• N/A

Work Experience:

• 2+ years administrative experience [Required]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.