Medical Office Admin & Scheduling Specialist

Marinhealth; Greenbrae Boardwalk (CA); On-site; USD 63,000 - 85,000; Full time

Job summary

MarinHealth is seeking a General Administrative Clerk to support a nursing department with clerical and equipment duties. You will handle chart management, data entry, staffing, and communications, ensuring accurate records and smooth unit operations.

Ideal candidates have a high school diploma, at least two years of medical-clerical experience, and BLS certification. IAMTAC training will be provided within 30 days of hire, with emphasis on teamwork and HIPAA compliance.

Qualifications

• Education: High school diploma, GED or equivalent preferred.
• Experience: Two years of full‑time medical‑clerical duties including chart management, admissions, data collection/entry, staffing, ordering/results processing, and interdepartmental coordination.
• Licensing/Certification: BLS required at hire. IAMTAC required within 30 days of hire.
• Prerequisite Skills: Accurate typing at 35 WPM; proficiency with Windows and basic office software; knowledge of medical terminology; filing accuracy; ability to handle high volume of detailed work; prioritize tasks; communicate clearly with patients and staff; teamwork.
• HIPAA: Knowledge of patient privacy requirements and safeguard PHI.

Responsibilities

• Processes orders and data entry via unit systems and manuals.
• Maintains manuals, logs, forms, and reconciliation procedures.
• Collects unit statistics and UR data.
• Manages staffing procedures and scheduling coordination.
• Handles inpatient admissions, bed assignments, and census verification.
• Provides timely verbal and written communications within the team.
• Troubleshoots printers, fax, and duplicating machines.
• Assists visitors and hospital staff with inquiries.

Skills

Typing 35 WPM

Medical terminology

HIPAA compliance

Effective communication

Team collaboration

Calm under pressure

Computer proficiency

Education

High school diploma or equivalent

Tools

Windows applications

General office equipment

Job description

MarinHealth is seeking a General Administrative Clerk to support a nursing department with clerical and equipment duties. You will handle chart management, data entry, staffing, and communications, ensuring accurate records and smooth unit operations.

Ideal candidates have a high school diploma, at least two years of medical-clerical experience, and BLS certification. IAMTAC training will be provided within 30 days of hire, with emphasis on teamwork and HIPAA compliance.