Medical Malpractice Litigation Secretary

Adams & Martin Group; Long Beach (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Adams & Martin Group is seeking an experienced Medical Malpractice Litigation Secretary to support attorneys handling complex malpractice matters in a fast-paced, collaborative environment.

The role involves case inception through trial, preparation and filing of legal documents, managing calendars, coordinating with clients and experts, and assisting with billing and trial materials. A minimum of 5+ years in litigation support and familiarity with medical terminology are expected.

Qualifications

• 5+ years of litigation secretary experience, including medical malpractice.
• Strong knowledge of litigation procedures, court filings, and legal document preparation.
• Familiarity with medical terminology and medical records.
• Proficiency in Microsoft Office Suite and legal case management software.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently, prioritize competing deadlines, and maintain strict confidentiality.

Responsibilities

• Provide litigation support from case inception through trial and resolution.
• Prepare, revise, proofread, and file pleadings, motions, subpoenas, discovery, and other legal documents.
• Maintain and organize case files, medical records, and litigation materials.
• Manage attorney calendars, court deadlines, depositions, hearings, and client meetings.
• Coordinate with clients, medical experts, witnesses, court personnel, and opposing counsel.
• Assist with time entry, billing support, and administrative tasks.
• Prepare trial exhibits, binders, and witness materials, and provide support during trial proceedings.

Skills

Time management

Communication

Organizational skills

Multitasking

Confidentiality

Independent work

Education

Legal Secretary certification (preferred)

Tools

Microsoft Office Suite

Legal case management software

Job description

Adams & Martin Group is partnering with a well-established law firm to identify an experienced Medical Malpractice Litigation Secretary. This role offers the opportunity to support attorneys handling complex medical malpractice matters in a fast-paced and collaborative legal environment.

Responsibilities

• Provide litigation support from case inception through trial and resolution.
• Prepare, revise, proofread, and file pleadings, motions, subpoenas, discovery, and other legal documents.
• Maintain and organize case files, medical records, and litigation materials.
• Manage attorney calendars, court deadlines, depositions, hearings, and client meetings.
• Coordinate with clients, medical experts, witnesses, court personnel, and opposing counsel.
• Assist with time entry, billing support, and administrative tasks.
• Prepare trial exhibits, binders, and witness materials, and provide support during trial proceedings.

Qualifications

• 5+ years of litigation secretary experience, including significant experience in medical malpractice litigation.
• Strong knowledge of litigation procedures, court filings, and legal document preparation.
• Familiarity with medical terminology and medical records.
• Proficiency in Microsoft Office Suite and legal case management software.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently, prioritize competing deadlines, and maintain strict confidentiality.

Preferred Qualifications

• Experience in a high-volume law firm environment.
• Knowledge of state and federal e-filing procedures.
• Experience with medical record retrieval and management.
• Legal Secretary certification is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.