Medical Information & Data Structuring Specialist

Unclassified; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Mission-driven work

Growth opportunities

Job summary

This nonprofit medical referral organization seeks a Medical Information & Data Structuring Specialist to research, classify, standardize, and maintain critical medical information for physician referral and research initiatives.

The role focuses on transforming complex medical data into structured, searchable resources, ensuring accuracy and consistency while utilizing AI tools with proper human review and source validation. Strong literacy in medical terminology is essential.

Qualifications

• Bachelor’s degree in healthcare, science or research fields required.
• Strong medical literacy and ability to understand medical terminology.
• Excellent research, analytical and organizational abilities.
• Advanced Excel or Google Sheets proficiency.
• Attention to detail and accuracy.
• Ability to manage large, complex information.
• Strong critical-thinking and problem-solving skills.
• Experience with structured data, databases, or CRM systems preferred.
• Familiarity with AI research tools and responsible AI-assisted workflows.
• Ability to work independently in a detail-intensive environment.

Responsibilities

• Research medical conditions, specialties and procedures.
• Organize, classify and structure data within internal systems.
• Review and maintain data accuracy and completeness.
• Assist with terminology standardization and taxonomy management.
• Apply metadata, tagging and classification for better searchability.
• Transform unstructured data into clean, usable datasets.
• Conduct internet research using reliable medical sources.
• Verify information and identify gaps or outdated content.
• Use AI tools responsibly with human oversight and source validation.
• Collaborate with leadership on data enhancement projects.

Skills

Research

Analytical skills

Organizational skills

Excel/Sheets

Attention to detail

Critical thinking

Independent work

AI tools familiarity

Education

Bachelor’s degree (healthcare/science/research)

Tools

Salesforce

CRM platforms

Structured databases

Taxonomies / knowledge-management frameworks

Job description

Overview

Position Overview: An established nonprofit medical referral organization is seeking a highly organized, detail-oriented, and medically literate Medical Information & Data Structuring Specialist to support the organization’s physician referral and medical research initiatives.

The Medical Information & Data Structuring Specialist will work closely with leadership to research, classify, standardize, and maintain critical medical information used to support the physician database and referral operations. This position plays an important role in strengthening the organization’s ability to connect patients and families with the most appropriate specialists and medical resources.

This role is ideal for someone who enjoys working with complex information, conducting research, and transforming large amounts of medical data into structured, searchable, and reliable resources.

Responsibilities

• Research medical conditions, specialties, subspecialties, procedures, treatments, and physician expertise
• Organize, classify, and structure complex medical information within internal databases and knowledge systems
• Review, validate, and maintain data accuracy, consistency, and completeness
• Assist with terminology standardization and management of related medical concepts
• Apply metadata, tagging, and classification frameworks to improve data organization and searchability
• Transform unstructured information into clean, usable, and scalable datasets
• Conduct internet-based research using reliable and authoritative medical sources
• Verify information and identify inconsistencies, gaps, or outdated content
• Utilize AI tools responsibly to support research and workflow efficiency while ensuring proper human review and source validation
• Collaborate with leadership on strategic medical information and database enhancement projects

Qualifications

• Bachelor’s degree required; healthcare, science, or research-related fields preferred
• Strong medical literacy with the ability to understand and interpret medical terminology and literature
• Exceptional research, analytical, and organizational skills
• Advanced Excel or Google Sheets proficiency
• Excellent attention to detail and commitment to accuracy
• Ability to organize and manage large amounts of complex information
• Strong critical-thinking and problem-solving abilities
• Experience working with structured data, databases, or CRM systems preferred
• Familiarity with AI research tools and responsible use of AI-assisted workflows
• Ability to work independently and maintain focus in a detail-intensive environment

Preferred Qualifications

• Experience in healthcare information management, medical librarianship, clinical research, operations, taxonomy management, or data projects
• Strong understanding of medical specialties, diseases, procedures, treatments, and terminology relationships
• Experience with Salesforce, CRM platforms, structured databases, or controlled vocabulary
• Exposure to metadata tagging, classification systems, taxonomies, or knowledge-management frameworks
• Clinical background, advanced health science education, or healthcare research experience
• Background in public health, biology, neuroscience, pre-med studies, healthcare data operations, or related disciplines

Compensation & Benefits

• $80,000-$95,000 based on experience
• Full-time preferred (qualified candidates seeking 25+ hours per week will be considered)
• Opportunity to contribute to mission-driven work that directly impacts patient care
• Professional, collaborative, and growth-oriented environment
• Meaningful work supporting patients and families facing serious medical challenges

About the Employer

This nonprofit medical referral organization is dedicated to helping individuals and families navigate complex medical situations. Through expert medical referrals, physician research, advocacy, and ongoing support, this nonprofit helps patients connect with leading physicians and treatment options while providing unique and effective guidance in their healthcare journey.