Medical Information Assistant

Sbhonline; New York (NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Sbhonline is looking for a Medical Information Assistant / Specialist located in Brooklyn, NY or with hybrid options. The role involves organizing and standardizing medical data, demanding attention to detail and familiarity with medical terminology. Candidates should have proficiency in Excel and experience with CRM systems. A background in healthcare operations or data management is also preferred. This is a full-time or part-time position with a flexible schedule during standard business hours.

Qualifications

• Strong organizational skills and attention to detail.
• Familiarity with medical specialties and clinical terminology.
• Proficiency in Excel and/or Google Sheets.
• Experience working with CRM systems or structured data environments.
• Ability to work independently with sustained focus in a desk-based role.

Responsibilities

• Transcribe, digitize, and structure information from digital and paper-based sources.
• Apply consistent file naming conventions and maintain organized digital storage systems.
• Conduct internet-based research to gather and verify medical information.
• Validate data using authoritative sources and flag discrepancies.
• Enter and maintain accurate data within spreadsheets and CRM systems.

Skills

Organizational skills

Attention to detail

Familiarity with medical terminology

Proficiency in Excel

Experience with CRM systems

Job description

Medical Information Assistant / Specialist

Location: Brooklyn, NY or Hybrid
Employment Type: Full-Time / Part-Time (20–40 Hours/Week)
Schedule: Monday through Friday, Standard Business Hours
Salary: Based on Experience

Description

An organization is seeking a highly organized Medical Information Assistant / Specialist to support the structuring, verification, and standardization of medical data. This is a desk-based, detail-driven role focused on translating complex medical information into accurate, organized formats that support internal systems and workflows.

The ideal candidate has a strong understanding of medical terminology, excellent attention to detail, and the ability to work independently within evolving processes.

What You’ll Do

• Transcribe, digitize, and structure information from digital and paper-based sources (including scanning and OCR)
• Apply consistent file naming conventions and maintain organized digital storage systems
• Conduct internet-based research to gather and verify medical information
• Validate data using authoritative sources and flag discrepancies
• Enter and maintain accurate data within spreadsheets and CRM systems
• Assist in standardizing terminology, including identifying equivalent or synonymous terms
• Support ongoing data organization and system improvement efforts

Requirements

• Strong organizational skills and attention to detail
• Familiarity with medical specialties and clinical terminology
• Proficiency in Excel and/or Google Sheets
• Experience working with CRM systems or structured data environments
• Ability to work independently with sustained focus in a desk-based role

Preferred Qualifications

• Experience digitizing documents or working with OCR tools
• Exposure to automation, scripting, or workflow optimization
• Background in healthcare operations, medical research, or data management