Medical General VA

United States Digital Space LLC; United States; Remote; USD 6,900 - 9,600; Part time

Benefits offered by this job

Paid training

Weekly payout

Health card after 6 months

Remote work

Job summary

United States Digital Space LLC is seeking a General Virtual Assistant to support a medical practice with administrative and operational tasks. You will need strong organization, proactive problem-solving, and excellent communication to manage calendars, patient scheduling, and records.

The role requires familiarity with HIPAA, EMR systems, and medical terminology, plus experience with tools like Google Drive, Zoom, Canva and cloud services.

Qualifications

• Experience in the healthcare industry or medical private practice.
• Knowledge of HIPAA compliance and data privacy standards.
• Familiarity with electronic medical record (EMR) systems.
• Knowledgeable in medical terminology.
• Strong verbal and written communication.
• Strong organizational and time management skills.
• Significant experience with current technologies like Google Drive, Zoom, Canva and cloud services.
• Good practical experience with word-processing software and scribe tools.
• More than 1 year of experience in team handling remotely. Supervisory experience welcome.

Responsibilities

• Manage and organize calendars, appointments, and meetings.
• Schedule patient appointments and follow-ups.
• Coordinate with staff for meetings and agendas.
• Respond to patient inquiries via email or chat promptly.
• Confirm appointments and provide instructions.
• Update patient records in the practice management system.
• Organize and digitize medical and administrative documents.
• Assist in creating reports for practice performance, billing, and patient statistics.
• Identify inefficiencies and propose operational improvements.
• Provide admin support for workflow documentation and SOP updates.
• Perform online research for medical or operational needs.
• Handle pre-authorization and eligibility tasks.
• Take on ad hoc admin tasks to support the team.

Skills

Communication

Organization

HIPAA compliance

Medical terminology

EMR systems knowledge

Google Drive

Zoom

Canva

Cloud services

Remote team leadership

Tools

Google Drive

Zoom

Canva

Cloud services

Job description

We are looking for a General Virtual Assistant who will play a vital role in ensuring the seamless operation of our medical practice by performing a range of administrative, operational, and clerical tasks. The ideal candidate should have excellent organizational and communication skills, the ability to work independently, and a proactive approach to problem-solving.

You are required to have experience in fulfilling various administrative tasks including documenting the review-of-systems and physical examination, documenting the history of the patient's present illness, and the likes. A strong Internet connection is required along with experience using communication tools like Zoom, Google Chat, etc.

Medical VA Responsibilities:

• Manage and organize calendars, appointments, and meetings.
• Schedule patient appointments and handle follow-up reminders (Phone)
• Coordinate with staff for meetings and prepare agendas.
• Respond to patient inquiries via email or chat in a professional and timely manner.
• Confirm appointments and provide necessary instructions to patients.
• Update and maintain patient records in the practice management system.
• Organize and digitize medical and administrative documents.
• Assist in creating reports for practice performance, billing, and patient statistics.
• Identify inefficiencies and propose solutions for smoother operations.
• Provide administrative support for workflow documentation and SOP updates.
• Perform online research as needed for medical or operational needs.
• Prior Authorization and Eligibility
• Handle ad hoc administrative tasks to support the team.

Medical VA Requirements:

Experience in the healthcare industry or medical private practice.Knowledge of HIPAA compliance and data privacy standards.Familiarity with electronic medical record (EMR) systems.Knowledgeable in medical terminologyExperience working with a physician is a plusStrong verbal and written communication.Strong organizational and time management skills.Significant experience with current technologies, like Google drive, zoom, Canva and cloud servicesGood practical experience with word-processing software and scribe tools.More than 1 year of experience in team handling remotely. Team Leader or supervisory level is welcome to applyThis is a part-time job ( US time) but will eventually become full-time.

You will get the following offer:

Full Time: 40 Hours a week/ 8 Hours a dayRate: $5 per hour after trainingPaid Training HoursWeekend OffWeekly PayoutHealth Card after 6 monthsOriginally posted on Himalayas