Medical Front Office Specialist (3316)

US Heart and Vascular; Covington (KY); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

Monday-Friday schedule

CME allowance

Job summary

Us Heart and Vascular in Covington, LA is seeking a Medical Front Office Specialist to join our Cardiovascular Clinic of Covington team. You will greet patients, collect demographics and insurance data, verify coverage, and schedule appointments according to policy, ensuring HIPAA privacy and accurate EMR entries.

The role requires a high school diploma and at least one year in a medical office setting. Monday–Friday schedule with a comprehensive benefits package is offered.

Qualifications

• High School diploma or equivalent.
• Minimum one year of experience in a medical office or healthcare setting preferred.

Responsibilities

• Greets patients and visitors in a friendly, timely and professional manner, whether in person or via telephone.
• Obtains and enters demographic and insurance data into patient registration system prior to EMR check-in.
• Obtains signed financial policy and HIPAA authorizations for new and annual patients.
• Verifies medical insurance coverage and documents benefits information.
• Collects money at check-in and maintains patient payments.
• Prepares daily deposit of office co-pays collected.
• Utilizes EMR and PM system accurately.
• Schedules patient appointments and ensures physician templates are followed.

Skills

Customer service

Phone etiquette

Education

High School Diploma/GED

Job description

Medical Front Office Specialist (3316)

Covington - Innwood (Main) - Covington, LA 70433

Overview

Position Type

Full Time

Job Shift

Day

Education Level

High School Diploma/GED

Travel Percentage

Up to 25%

Category

Other Positions

Description

Us Heart and Vascular is in need of a Medical Front Office Specialist to join our team at Cardiovascular Clinic of Covington in Covington, LA

Responsibilities:

• Greets patients and visitors in a friendly, timely and professional manner, whether in person or via telephone, determines their needs and responds accordingly.
• Obtains and enters current & accurate demographic and insurance data, including insurance cards into patient registration system prior to EMR check-in.
• Obtains signed financial policy and HIPAA authorizations on all new and annual patients.
• Verifies medical insurance coverage and documents benefits information.
• Demonstrates working knowledge of medical insurance terminology and primary v secondary, etc
• Collects money at check-in in accordance with window collection policy.
• Maintains secure and accurate patient payments
• Prepares daily deposit of office co-pays collected.
• Utilizes EMR and PM system accurately.
• Schedules patient appointments according to policy as needed. Ensures physician template is followed; responds to patient referral requests within 48 hrs.
• Prepares EMR charts for clinic’s schedule assigned, obtaining medical records prior to appointment
• Reminds each patient of their appointment for the following day and provides complete instructions for the visit; notifies patient of applicable payment due.
• Follow-up on patient no-shows; send reminder notices when appropriate.
• Follow confidentiality and HIPAA privacy rules
• Accepts and signs for mail parcels and other deliveries, notifying recipient immediately of their arrival.
• Maintains an orderly, neat and clean front desk area and waiting room.
• Perform any other services deemed reasonable by physician or supervisor.

Requirements:

• High School diploma or equivalent
• A minimum of one year of experience in a medical office or other healthcare setting preferred.

Why Choose Us?

• Comprehensive benefits package
• Monday-Friday schedule
• CME allowance

About Covington, LA:

Covington, Louisiana offers the perfect balance of small-town charm and modern convenience. Nestled on the Northshore of Lake Pontchartrain, it’s known for its beautiful oak-lined streets, walkable downtown area filled with local shops and restaurants, and a strong sense of community. Residents enjoy top-rated schools, safe neighborhoods, and easy access to New Orleans—just a short drive away. With its blend of Southern hospitality, natural beauty, and vibrant local culture, Covington is an ideal place to live, work, and relax.