Medical Front Office Float Pool

Ascension; Waco (TX); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Comprehensive health coverage

Employer-matched 403(b)

Paid time off (PTO)

Ascension-paid tuition

Emotional well-being programs

Parental leave

Job summary

A nonprofit healthcare facility in Waco, TX, is looking for a part-time administrative assistant in Physician Support Services. The role involves managing insurance authorizations and scheduling appointments to ensure smooth operations for both patients and healthcare providers. Candidates should have a high school diploma or equivalent and ideally have relevant job experience. This opportunity offers a supportive environment with various employee benefits, including health coverage and career growth programs.

Qualifications

• Education requirement of high school diploma or equivalent.
• Option for professional licensure/certification to replace education.

Responsibilities

• Secure insurance authorizations and manage precertifications.
• Schedule and confirm appointments to maintain flow.
• Submit service charges and collect co-payments.
• Provide administrative support for department efficiency.

Education

High School diploma equivalency

1 year of applicable cumulative job specific experience

Job description

Overview

Location: Waco, TX
Facility: Ascension Providence
Department/Speciality: Physician Support Services
Schedule: Day Shift l Part-time

Benefits

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

• Take the lead on the "behind-the-scenes" essentials, including securing insurance authorizations, managing precertifications, and coordinating medical record requests.
• Keep the clinic’s pulse steady by scheduling and confirming appointments, ensuring a seamless flow for both patients and providers.
• Facilitate the daily financial cycle by submitting service charges, collecting co-payments, and reconciling daily deposits with a sharp eye for detail.
• Serve as a vital resource for your assigned department, providing the administrative "glue" that keeps our office running efficiently and professionally.

Requirements

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Why Join Our Team

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Equal Employment Opportunity Employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice: Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement: Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.